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Production Administrative Assistant - Construction

Groundworks Operations, LLC

Sunnyvale, CA • 8/31/2026

Administrative / Clerical , Construction , Professional , Manufacturing

Job Description

Job Description

Are you organized, detaildriven, and energized by keeping operations running smoothly?

At Groundworks, North America’s leader in foundation solutions, our Production Administrative Assistants are essential partners to our field and leadership teamsproviding the coordination, accuracy, and followthrough that keep projects on track. From scheduling support and paperwork management to communication and data accuracy, your work directly supports our crews and ensures a seamless customer experience. If you thrive in a fastpaced environment and want a stable role with growth opportunities at a nationally respected company, this position is built for you.

The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry.

Duties and Responsibilities

  • Provide administrative support for timekeeping
  • Create weekly job packs
  • Create and close purchase orders
  • Ensure office equipment is in working order to include scheduling maintenance
  • Great customer experiences and service is how we built our reputation. You will be the right fit is you believe in serving people and solving problems.
  • Setting and confirming install dates
  • Mailing customer information packets
  • Following up with customers on a variety of issues
  • Updates customer records for accuracy
  • It is an essential function of this job that the employee regularly and reliably reports to work on time each working day.

Qualifications

  • High School Degree/GED
  • 1-2 years Administrative Assistant experience preferred
  • Previous call center or customer service preferred
  • Must be positive and motivated with excellent communications skills
  • Ability to adapt quickly to changes in work strategy
  • Excellent computer skills
  • Great oral and verbal communication

Working Conditions

  • Seeing with the ability to read reports, data, statistics and information on computer screens are required.
  • Full-time
  • Onsite

What We Offer:

  • Competitive base pay + bonus based on company performance ($30-45k avg.)
  • Annual Tribe Appreciation Tour, holiday & volunteer events
  • Upward mobility - we promote from within 80% of the time
  • When you win, you own itour Employee Ownership Program lets you share the upside
  • Tuition Reimbursement Program - we invest in your development!
  • Work-life balance - 2 weeks PTO and 6 paid holidays
  • US: Affordable and comprehensive benefits package including medical, dental, vision, long & short-term disability, company-paid life insurance, 401(k) and company match & paid maternity leave
  • Canada: Affordable and comprehensive benefits package including medical, dental, long & short-term disability, and company paid life insurance

\nCompany Description

Our Tribe

As the nation’s largest privately held foundation services company, we do things differently than the typical contractor. We live up to our word and the exceptional service our customers have come to expect from us. It’s the Groundworks difference.

Our strength does not lie in our numbers, but in our people and their experience and expertise. We are a nationwide family of visionaries who put our customers first and set out to accomplish what no other foundation repair company has ever accomplished before.

Today, with more than 5000 employees in 61 locations, Groundworks is the nation’s leading and fastest-growing foundation services company. The combined companies have helped over 1 million homeowners protect and repair their most valuable asset, their home.

Company Description

Our Tribe\r\n\r\nAs the nation’s largest privately held foundation services company, we do things differently than the typical contractor. We live up to our word and the exceptional service our customers have come to expect from us. It’s the Groundworks difference.\r\n\r\nOur strength does not lie in our numbers, but in our people and their experience and expertise. We are a nationwide family of visionaries who put our customers first and set out to accomplish what no other foundation repair company has ever accomplished before.\r\n\r\nToday, with more than 5000 employees in 61 locations, Groundworks is the nation’s leading and fastest-growing foundation services company. The combined companies have helped over 1 million homeowners protect and repair their most valuable asset, their home.