Overview
The Administrative Assistant is responsible for providing administrative and clerical support to ensure the efficient operation of the department. They perform a variety of tasks including scheduling appointments, coordinating meetings, preparing reports, and handling correspondence. The Administrative Assistant serves as a liaison between departmental staff, management, and external stakeholders, ensuring that communication is clear and effective.
Responsibilities
- Perform a variety of administrative duties such as answering phones, typing letters, filing, sorting and distributing mail for the department.
- Coordinate and maintain office operations by maintaining files, ordering supplies, and performing relevant duties for senior management, ensuring the efficient functioning of the office.
- Maintain and track a variety of records and files, including receiving and routing mail, publications, department messages, reports, and indicator boards, and scheduling appointments.
- Operate a computer system with a printer, copier, fax machine, and other office machines to ensure smooth and seamless operations.
- Process and submit management expense reports, while ensuring the confidentiality and accuracy of sensitive information.
Qualifications
Education
- High school diploma or equivalent required. Additional college level courses preferred.
Experience
- One (1) year of clerical experience as a secretary or administrative assistant. Proficient with Microsoft Office
Licenses/Certifications
This position is available only to those who reside in the United States.
