Be the welcoming face of a team making a difference!
Do you love connecting with people, creating a positive first impression, and keeping things organized behind the scenes? Are you the kind of person who can juggle multiple tasks while still making every family, visitor, and team member feel welcome?
LittleStar ABA Therapy is looking for a friendly, dependable, and energetic Afternoon Receptionist to join our Carmel Team!
As our receptionist, you’ll be much more than the person behind the front desk. You’ll be an important part of the support team, helping our center run smoothly while serving as a welcoming and helpful resource for families, visitors, and staff.
What You’ll Do
You’ll keep our Carmel Center organized, welcoming, and running efficiently by:
- Greeting families, visitors, vendors, and team members with a warm, professional attitude.
- Answering phones, directing calls, and managing messages.
- Providing helpful information and ensuring visitors are properly signed in.
- Supporting mail, shipping, postage, office supplies, filing, copying, and other administrative needs.
- Communicating learner absences or delays to the appropriate team members.
- Maintaining medication logs, emergency lists, telephone directories, and center databases.
- Supporting new staff onboarding, including access, keys, email, V-cards, and car tags.
- Preparing routine correspondence and providing administrative support to clinical and leadership staff.
- Collecting forms, RSVPs, fees, and other materials for events and special programs.
- Helping coordinate special events and activities.
- Keeping our lobby, waiting area, and conference rooms welcoming, organized, and stocked.
- Partnering with Center Leadership and the Center Manager to address administrative needs and minor facility repairs.
- Jumping in wherever needed to help our team, families, and center succeed!
What We’re Looking For
The ideal candidate is someone who is:
- Friendly & approachable; You genuinely enjoy interacting with people.
- Organized & detail-oriented; You can keep track of the little things while managing competing priorities.
- Reliable & professional; Your team knows they can count on you.
- A strong communicator; You know how to communicate appropriately with children, families, staff, and visitors.
- A problem-solver; You’re comfortable using good judgment and figuring things out.
- Tech-savvy; You’re comfortable with computers, Microsoft Office, internet research, and administrative systems.
- Discreet & trustworthy; You understand the importance of confidentiality and professionalism.
- A team player; You bring positive energy and help create a supportive workplace.
Qualifications
- High school diploma or GED required.
- Strong verbal, written, and interpersonal communication skills.
- Strong computer skills and Microsoft Office proficiency.
- Excellent organization, time management, and multitasking abilities.
- Ability to maintain confidentiality and exercise discretion.
- Professional appearance and demeanor.
- Ability to work cooperatively with a wide variety of people.
- A genuine desire to positively impact team spirit, morale, and the experience of the families we serve.
Why This Role Matters
Every day, our team works to support children with autism and the families who love them. As the first person many families see when they walk through our doors, you’ll play an important role in creating an environment where people feel welcomed, supported, and valued.
If you’re a people-person who loves staying organized, helping others, and being part of a mission-driven team, we’d love to meet you!
Location: Carmel, Indiana
Schedule: Monday–Friday, 12:00 PM–5:00 PM
Position: Afternoon Receptionist
