Position Summary
We areseekinga highly organized, detail-oriented Administrative Assistant to support the daily operations ofour laboratory. This positionwill play arole in ensuring the officeoperatesefficiently while supporting multiple departments, leadership, clients, and vendors.
The ideal candidate is dependable, proactive, and thrives in a fast-paced, regulated environment where accuracy, professionalism, confidentiality, and attention to detail are essential. This individual should be comfortable managing multiple priorities whilemaintaininga high standard of organization and customer service.
Key Responsibilities
- Provide administrative support to management andother leaders
- Answer and direct incoming phone calls, emails, and general inquiries professionally.
- Manage calendars, schedule meetings, and coordinate appointments.
- Prepare correspondence, reports, spreadsheets, presentations, and other business documents.
- Performaccuratedata entry andmaintaincompany databases and records.
- Organize andmaintainelectronic and physical filing systems.
- Assistwith invoice processing, purchase orders, expense tracking, and other accounting-related administrative tasks.
- Assistwith purchasing and inventory related tasks as necessary
- Assistwith customer communications and follow-upregardingdocumentation, scheduling, and administrative requests.
- Help coordinate company meetings, training sessions, and events.
- Support document control and record retentionin accordance withcompany procedures.
- Identifyopportunities to improve administrative processes and office efficiency.
- Perform other administrative duties as assigned.
Qualifications
Required
- Minimum of two (2) years of administrative or office support experience.
- Strongproficiencywith Microsoft Office Suite, including Excel, Word, Outlook, andTeams
- Excellent written and verbal communication skills.
- Strong organizational and time management skills.
- Exceptional attention to detail and accuracy.
- Ability to prioritize multiple projects and meet deadlines.
- Professional demeanor with outstanding customer service skills.
- Ability to work independently while collaborating effectively with a team.
Preferred
- Associate's or Bachelor'sdegree.
- Experience in a laboratory, healthcare, manufacturing, pharmaceutical, cannabis, food, environmental, or other regulated industry.
- Experience with QuickBooks or other accounting software.
Confidentiality & Compliance
This position requires access to confidentialcompany,client,employee, and financial information. The successful candidate must consistentlydemonstrateprofessionalism, integrity, discretion, and sound judgment when handling sensitive information.
As part of a regulated laboratory environment, the Administrative Assistant is expected to follow all company policies, Standard Operating Procedures (SOPs), quality management requirements, andapplicablelocal, state, and federal regulations. Maintainingaccuraterecords, following established procedures, and supporting regulatory compliance are essential responsibilities of this position.
What We're Looking For
We'relooking for someone who:
- Takesownership of their responsibilities.
- Ishighly dependable and accountable.
- Maintains exceptional attention to detail.
- Learnsquickly andadaptsto changing priorities.
- Communicates professionally with employees, clients, and leadership.
- Maintains strict confidentiality.
- Works efficiently in a fast-paced environment.
- Thinkscritically and proactivelysolvesproblems.
- Continuouslylooksfor opportunities to improve processes and increase efficiency.
- Demonstrates honesty, integrity, and professionalism in every aspect of their work.
Benefits
- Competitive compensationbasedon experience.
- Paid Time Off (PTO) and company holidays.
- Medical, dental, and visioninsurance
