Human Resource Assistant

ARMADA INC.

POSITION DESCRIPTION

TITLE: Human Resources Assistant

REPORTS TO: Human Resources Manager

FLSA STATUS: Non-Exempt

FT / PT STATUS: Office

LOCATION: Spanish Fort, AL Office

SUMMARY

Perform administrative duties related to the operations of the human resource department.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Processes required paperwork for employee transfers, changes in job classification, merit increases, and other related employment matters.
• May assist with preparation of human resource reports such as new hire reporting, sick leave reports, etc.
• Maintain employee HR/Payroll databases ? including data entry and verification of entered information
• Assist with new hire processing
• Setup and maintain employee files either physically, electronically or both
• Reach out to the field as needed regarding HR/Payroll information
• Assist in review of per diem documentation
• Assist in tracking employee statuses, identifying missing information, and requesting updates from the field
• Submit verifications of employment, unemployment, and other similar requests
• Communicate and track random drug screen selections monthly
• Answering HR calls and assisting in routine inquiries, routing other calls appropriately
• Perform other related duties as assigned

SUPERVISORY RESPONSIBILITY

• None

KNOWLEDGE, SKILLS, ABILITIES & ATTRIBUTES

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.
• Knowledge of employment-related laws and regulations preferred
• Proficiency with or the ability to quickly learn the organization?s HRIS and talent management systems.
• Ability to communicate bilingually in English and Spanish preferred

EDUCATION AND EXPERIENCE

• Highschool Diploma or Equivalent
• One or more year?s related experience and/or training preferred
• Experience within the Maritime industry preferred

WORKING CONDITIONS / PHYSICAL REQUIREMENTS

• Work is conducted indoors in an office environment
• Must be able to sit for prolonged periods of time at a desk; must be able to view computer screen for prolonged periods of time; must be able to enter data using keyboard accurately and efficiently
• Must be able to communicate effectively via phone or email with personnel at remote job sites
• Must be able to lift, carry, push, pull up to 15 pounds at times on an infrequent basis.
• May be required to climb stairs

EQUIPMENT USED

• Computer, telephone, fax machine, copy machine, adding machine, scanner

*This is a general list and is not all inclusive.

REASONABLE ACCOMMODATIONS

• Accommodations may be made to enable qualified individuals with disabilities to perform essential job functions