Job Description
We are looking for an Accounts Payable Specialist to support day-to-day payables operations for a growing organization in Baton Rouge, Louisiana. This position plays a key role in keeping vendor payments accurate, timely, and well-documented across multiple business entities. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage competing priorities in a fast-paced accounting environment.
Responsibilities:
• Manage end-to-end accounts payable activities for multiple entities, ensuring invoices are entered and paid within established timelines.
• Examine invoices for accurate general ledger coding, required approvals, and complete backup documentation before processing.
• Perform three-way matching of purchase orders, receipts, and invoices, and work with vendors or internal teams to resolve exceptions.
• Coordinate regular payment cycles, including checks, electronic payments, and wire transactions, while maintaining accuracy and control.
• Update and maintain vendor records such as tax forms, payment terms, and banking or remittance information.
• Reconcile vendor statements, research aged items, and address open balances or disputed charges promptly.
• Assist with month-end activities by preparing payable-related reconciliations, accrual support, and reporting schedules.
• Contribute to year-end reporting needs, including 1099 support, and help maintain compliance with internal controls and audit standards.
• Partner with accounting and operations teams to strengthen accounts payable procedures and support automation or ERP-based workflows.• At least 2 years of accounts payable experience, ideally within a multi-entity, shared services, or high-volume environment.
• Working knowledge of invoice coding, three-way match processes, and payment administration.
• Proficiency with Microsoft Excel and other Microsoft Office applications used in accounting support.
• Strong organizational skills with a high degree of accuracy and consistent follow-through.
• Effective written and verbal communication skills with the ability to resolve issues professionally.
• Demonstrated ability to balance multiple deadlines and shifting priorities in a fast-paced setting.
• Associate’s degree in accounting, finance, or a related discipline is preferred.
• Experience with ERP systems or automated invoice platforms such as NetSuite, Oracle, Microsoft Dynamics, or similar tools is a plus.
