Administrative Coordinator

Honestly, we need a right hand not a receptionist.

What you'll actually do

• Manage our calendars, schedule appointments, and keep our business running on time

• Handle the admin backbone filing, data entry, document prep, and follow-ups

• Proofread emails, listings, and class materials so everything that goes out is clean and professional

• Answer calls and messages, greet clients and students, and route questions to the right place

• Support health and safety classes: registrations, rosters, certification paperwork, and supplies

• Support real estate transactions on the administrative side: paperwork, scheduling, and confirming already-published listing details

• Keep Google Workspace (Docs, Sheets, Slides, Calendar, Gmail) organized and up to date

• Support business operations bank, post office, supply runs, drop-offs

• Keep the office stocked, organized, and functional

What we're looking for

• Previous administrative, assistant, or office experience (preferred, not required if you're organized and coachable)

• Strong calendar management and organizational skills this one's non-negotiable

• Sharp proofreading and written communication

• Comfortable in Google Workspace; quick to learn new tools

• Reliable vehicle, valid Texas driver's license, and the ability to pass a background check

• Discretion you'll see client information and personal details, and we need to trust you with both

Bonus qualifications:

• Bilingual (English/Spanish)

• Background in real estate, healthcare, or safety training

• Experience with Google Ads, Facebook/Meta Ads, or social media marketing

Why this role is different

You won't be a cog in a big office. You'll work directly with the owners, view things from the operations perspective, and have real input on how we get organized. As we continue to grow, so will your hours and your responsibilities we're building this position to grow with the right person.