Property Manager Administrator

Our client is in need of a Property Manager Administrator to support the daily administrative and operational needs of commercial real estate properties. This position is ideal for someone who enjoys coordinating with tenants, vendors, and internal teams while keeping property operations organized and responsive. The right fit candidate must have light AP experience and familiarity with Yardi, Avid platforms. The role combines office-based administrative work with occasional site visits, making it a strong fit for someone who can manage priorities in a fast-paced, service-focused environment.

Responsibilities:

• Coordinate day-to-day administrative activities for commercial properties, ensuring records, correspondence, and operational tasks are completed accurately and on time.

• Serve as a central point of contact for tenants, vendors, and property management staff by responding to inquiries and helping resolve routine issues efficiently.

• Support lease administration by maintaining documentation, tracking key dates, and assisting with compliance-related property records.

• Process invoices and assist with accounts payable activities, ensuring charges are documented and routed properly for review and payment.

• Schedule vendor services, monitor work progress, and help maintain smooth building operations through consistent follow-up.

• Conduct periodic property inspections and document observations related to appearance, maintenance needs, and general site conditions.

• Update information within property management systems and maintain organized digital and physical files for contracts, leases, and service records.

• Provide general administrative support to the property management team and take on additional reasonable duties as business needs require.

• Prior experience in property administration, property management, real estate support, or a closely related administrative role.
• Working knowledge of commercial or residential property operations, including tenant communication and service coordination.
• Proficiency with property management platforms such as Yardi and other similar software applications.
• Experience handling administrative documentation, data entry, and accounts payable support with strong attention to detail.
• Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-moving environment.
• Effective written and verbal communication skills with a customer service approach focused on attention to detail.
• Familiarity with lease documentation, property procedures, and basic regulatory or compliance considerations.