Job Description
We are looking for an Administrative Assistant to support daily office operations for a manufacturing environment. This contract opportunity has the potential to become permanent and is ideal for someone who is highly organized, comfortable managing detailed administrative tasks, and confident working with documentation, spreadsheets, and mail handling. The role requires strong accuracy, professionalism, and the ability to help maintain efficient workflows across invoicing, records management, and general office support.
Responsibilities:
• Process administrative records with a high level of accuracy, including numeric and general data entry into internal systems and spreadsheets.
• Support invoicing and accounts payable activities by preparing customer invoice documentation, organizing payment-related records, and assisting with month-end administrative tasks.
• Create, update, and maintain spreadsheets in Microsoft Excel to track office information, financial details, and operational documentation.
• Review documents for completeness and accuracy, proofread materials, and prepare electronic and scanned copies for filing and distribution.
• Manage incoming and outgoing mail by sorting correspondence, forwarding items to the appropriate teams, mailing checks, and coordinating general mailroom activities.
• Distribute internal communications such as meeting minutes, faxes, and other office correspondence in a timely and organized manner.
• Handle confidential documents with discretion while ensuring proper documentation standards and record retention practices are followed.
• Assist with onboarding support by helping coordinate orientation for new team members and providing guidance on administrative processes.• Previous experience in an administrative support role, preferably within a manufacturing or office-based environment.
• Strong data entry skills with the ability to manage high-volume numeric and text-based information accurately.
• Working knowledge of Microsoft Excel, including maintaining and creating spreadsheets for tracking and reporting purposes.
• Familiarity with customer invoicing, accounts payable support, and month-end administrative processes.
• Ability to proofread documents carefully and manage scanning, copying, and electronic filing tasks.
• Experience handling mail distribution, correspondence routing, and other general office support responsibilities.
• Strong organizational skills, attention to detail, and the ability to work with confidential information professionally.
