Job Description
We are looking for an Administrative Assistant to provide day-to-day coordination and program support for a workplace culture and respect initiative in Washington, District of Columbia. This Long-term Contract position focuses on administrative organization, training support, compliance tracking, and clear communication with vessel-based personnel and cadets. The role is well suited to someone who can manage documentation carefully, build strong working relationships, and help maintain a respectful, compliant operating environment.
Responsibilities:
• Organize and maintain program files, reports, and related records to ensure information remains accurate, current, and accessible.
• Support the development, revision, and distribution of policies, procedures, and educational materials tied to program objectives.
• Monitor outstanding compliance actions, follow up on unresolved items, and help document corrective measures when needed.
• Coordinate logistics for reviews, assessments, and audit-related activities, including scheduling and preparation of supporting materials.
• Keep shipboard training resources up to date and ensure current versions are shared with the appropriate audiences.
• Foster constructive communication with cadets and encourage an environment where questions and concerns can be raised comfortably.
• Conduct routine outreach and check-ins with cadets assigned to company vessels to support engagement and awareness.
• Provide administrative assistance that reinforces company expectations around safety, regulatory adherence, and ethical conduct.
• Handle general office support tasks and additional administrative assignments as business needs require.• Experience providing administrative support in an office, program, or operations environment.
• Strong data entry and recordkeeping skills with close attention to detail and accuracy.
• Ability to manage multiple priorities, track follow-up items, and meet deadlines consistently.
• Clear verbal and written communication skills, including professionalism when interacting with diverse stakeholders.
• Comfort handling inbound calls, responding to inquiries, and supporting general reception or front-office needs.
• Proficiency with standard office software and document management tools.
• Ability to work independently while maintaining confidentiality and sound judgment in sensitive situations.
