We are seeking a detail-oriented Accounts Payable & Inventory Control Coordinator to join our team. This role supports accurate and timely AP activities while serving as the key link between Customer Service/Order Management and Warehouse operations. The role manages order priorities, inventory issues, backorders, and exceptions to ensure a clear, coordinated workload for the warehouse.
Key Responsibilities:
- Process and maintain AP transactions, invoices, and vendor records.
- Review and match invoices with POs and receipts.
- Resolve invoice discrepancies and respond to vendor/internal inquiries.
- Assist with payments, reconciliations, and month-end AP activities.
- Identify and improve recurring AP process issues.
- Inventory Control & Order Flow
- Coordinate between CSR/Order Management and Warehouse execution.
- Monitor order aging, priorities, allocations, and inventory availability.
- Coordinate order release/print decisions for the warehouse.
- Maintain accurate order, inventory, hold, and priority information.
- Provide one coordinated workload and prioritization signal to Gary and the warehouse.
• At least 2 years of experience in accounts payable, inventory control, order management, or warehouse support functions.
• Working knowledge of invoice processing, invoice coding, check runs, and general accounts payable procedures.
• Experience using accounting, ERP, or inventory management systems in a business operations environment.
• Strong spreadsheet skills, including the ability to organize, review, and analyze data in Excel.
• Excellent organizational and communication skills with the ability to coordinate across multiple departments.
• Proven problem-solving ability and attention to detail when handling discrepancies and exceptions.
• Capacity to manage shifting priorities effectively in a fast-paced setting.
