Administrative Assistant

Administrative Assistant

Contract to Hire

Location: Downtown Austin, TX (100% Onsite)

Pay: $28-32/hour

Schedule: Monday-Friday, 8:00 AM-5:00PM

Benefits: Medical, Dental, Vision and 401K

Our client is seeking a highly organized and dependable Administrative Assistant to support two senior executives. This is an excellent opportunity for an experienced administrative professional who thrives in a fast-paced environment, enjoys anticipating needs, and takes pride in providing exceptional support.

This role will focus on a blend of executive support, administrative coordination, and personal assistance, requiring a high level of professionalism, discretion, and attention to detail.

Responsibilities:

• Manage complex calendars, scheduling, and daily priorities for executives
• Coordinate travel arrangements, itineraries, meetings, and special events
• Draft and edit professional correspondence, reports, and business documents
• Prepare meeting materials and proactively support executive needs
• Track financial information, invoices, expenses, and related documentation
• Assist with personal financial organization, bill payments, and recordkeeping
• Coordinate with vendors, contractors, and service providers
• Maintain confidentiality while handling sensitive information
• Provide backup administrative support to office staff as needed

Qualifications:

• Bachelor's degree preferred
• 3+ years of executive assistant, personal assistant, or high-level administrative support experience
• Advanced Microsoft Office skills, including strong Excel proficiency
• Experience managing calendars, meetings, travel, and executive priorities
• QuickBooks experience preferred
• Notary certification is a plus
• Exceptional organizational, multitasking, and communication skills
• Proven ability to handle confidential information with discretion

What We're Looking For:

• Strong tenure and demonstrated reliability
• Professional, proactive, and highly dependable
• Ability to anticipate executive needs and solve problems independently
• Collaborative team player who thrives in a supportive office environment
• Strong attendance and punctuality record
• Comfortable working onsite five days per week

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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