Accounts Payable Specialist Controller

The Accounts Payable Specialist will be responsible for compiling, processing and maintaining account payable records. The position will report to the Controller. Candidate must be a confident self-starter able to manage their responsibilities and tasks with minimal supervision following the initial training period.

Preferred schedule: 2 full days during month-end closing weeks with slightly fewer hours the balance of the month.

PRIMARY RESPONSIBILITIES:

Accounts payable processing (~ 85% of the role):

• Facilitate entry and payment of vendor invoices, which may include verification of vendor information, reviewing purchase orders, and resolving discrepancies.

• Enter invoices, including purchase order invoices, and applicable use tax in NAV system. Monitor invoices for fixed asset purchases.

• Prepare weekly check run for review, approval, printing and mailing.

• Other related duties as assigned.

Month end {10% of the role):

• Assists with accounting records and ledgers by reconciling monthly statements and transactions.

• Update and enter monthly freight accrual - tracking containers and billings for freight cost entry.

• Reconcile use tax and prepare use tax return on a monthly basis.

• Reconcile balance sheet accounts: deposits to CIP, use tax payable.

• Enter monthly depreciation and amortization in NAV.

• Track and monitor vendor invoices to be accrued.

Year end/annual(< 5% of the role):

• Provide internal and external audit assistance as required.

• Assist with forecasting and budgeting tasks.

• 2-year degree (associate/technical) in accounting

• Minimum 2-3 years of experience in processing accounts payable with some exposure to GL accounting
  
• Proficiency in using electronic accounting softwareis required.
  
• Experience in fixed assets helpful
  

• Must be reliable and extremely trustworthy.
  
• Must be proficient in Microsoft Office Suite or related programs.