Administrative Assistant
Seattle, WA
Our client, a respected multi-generational family-owned investment company, is looking for an experienced Administrative Assistant to provide dependable support to its leadership team and daily operations.
This role is ideal for a proactive, highly organized, detail-oriented professional who can manage multiple priorities, handle confidential information, and provide polished administrative support.
Administrative Assistant Responsibilities
- Manage calendars, meetings, travel arrangements, and expense reports for management.
- Prepare agendas, presentations, meeting materials, minutes, and follow-up items.
- Coordinate communications, mailings, and document distribution.
- Maintain accurate contact, account, and ownership records in database systems.
- Respond to inquiries and provide professional support to internal and external contacts.
- Assist with reports, data entry, document management, and recordkeeping.
- Coordinate logistics for company events, meetings, and special projects.
- Work with internal teams, vendors, and external partners to complete projects.
- Support process improvements and the use of technology and AI-enabled tools.
- Maintain strict confidentiality and perform other administrative duties as assigned.
Administrative Assistant Qualifications
- Associate degree or at least 7 years of administrative, operations support, or related experience.
- Strong organizational skills, attention to detail, and ability to manage multiple priorities.
- Excellent written and verbal communication skills and ability present professionally to an executive team.
- Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
- Experience with calendar management, meeting coordination, and database systems.
- Familiarity with DocuSign and virtual meeting platforms.
- Experience in investment, financial services, family office, or professional services is preferred.
- Ability to travel for occasional company events and work a limited number of evenings or weekends as needed.
Company Benefits
- Medical, Dental, and Vison Insurance.
- Life, AD&D, and LTD Insurance.
- 401K and profit-sharing matching.
- Paid Family Leave, Vacation, sick and holidays.
- Educational Assistance Program
- Company paid garage parking or an Orca card option.
Compensation: $33-40/hour
