Accounting assistant

We are looking for an Accounting Assistant to support administrative and fiscal operations for a non-profit organization in Madison, Wisconsin. This Long-term Contract position plays an important role in helping senior leadership stay organized while also assisting with accounting-related tasks and confidential administrative work. The ideal candidate is dependable, organized, and comfortable handling multiple priorities in a fast-paced office environment.

Responsibilities:

• Track daily attendance information based on employee call-ins and maintain accurate records.

• Enter financial data and journal entries into the accounting system as requested by the fiscal team.

• Prepare and process weekly bank deposits with accuracy and timeliness.

• Provide backup assistance for payroll activities, including monitoring payroll communications and resolving timesheet updates.

• Review and approve contract staff timesheets in agency portals and reconcile records with internal workforce data before completing weekly processing.

• Assist with monthly documentation and reporting needed to support contract compliance requirements.

• Draft clear correspondence for executive leadership while handling sensitive and confidential information appropriately.

• Coordinate meetings, travel arrangements, and general clerical support for senior leadership and administrative operations.

• Support records retention efforts through filing, archiving, and document organization while maintaining compliance with internal procedures.

• Contribute to continuous improvement efforts, adapt to updated technology and software tools, and attend onsite work and occasional business events as needed.

• At least 1 year of experience in data entry, administrative support, or a related office-based role.
• Familiarity with accounts payable, accounts receivable, bank reconciliations, and general accounting support tasks.
• Proficiency in Microsoft Excel and confidence working within financial or payroll-related systems.
• Strong organizational skills with the ability to manage multiple assignments and meet recurring deadlines.
• Experience coordinating schedules, meetings, or travel arrangements for staff or leadership teams.
• Ability to handle confidential information with professionalism and sound judgment.
• Clear written and verbal communication skills for preparing correspondence and interacting with internal teams.
• Must be able to work onsite in Madison, Wisconsin during the assigned shift and travel occasionally when required.