Title: Workplace Administrator
Location: Onsite – Portland, OR 97214
Duration: 6+ Months (Possible extension/Hire)
Working Hours: 7:00 AM – 4:00 PM
Experience Level: 10+ years
Position Overview
- This is a highly visible, handson role at the center of the workplace, ensuring smooth office operations and driving improvements. Responsibilities span employee and visitor experience, meetings, events, workplace readiness, and daily problemsolving. The ideal candidate is energetic, resourceful, proactive, and ownershipdriven, with a knack for spotting opportunities and enhancing workplace engagement.
Key Responsibilities
Front Desk & Workplace Operations
- Visible, approachable presence at the front desk for employees, visitors, and vendors
- Coordinate visitor access, badges, and security procedures with onsite/remote security teams
- Manage workplace requests, tickets, and followups to keep operations smooth
- Maintain visitor logs and badge distribution
- Suggest and implement workplace improvements
Employee Experience & Engagement
- Plan and execute site activities/events to foster engagement
- Manage weekly site meals for 100+ attendees (ordering, logistics, budget tracking)
- Create and distribute site communications (announcements, promotions, updates)
- Build community through participation and connection initiatives
Meetings & Event Support
- Provide conciergelevel support for executive/highvisibility meetings
- Set up/reset rooms, furniture, and layouts for readiness
- Partner with Workplace and AV teams for event execution
Administration & Reporting
- Support purchasing activities (PCard transactions, invoices, expense reconciliation)
- Track/report site metrics (headcount, events, tickets, usage)
- Maintain/update internal tools (SharePoint, internal pages)
- Use Microsoft Office and workplace systems for coordination
Safety & Emergency Support
- Act as point of contact during onsite incidents/emergencies
- Partner with Workplace and Security teams for safety protocols
Candidate Profile
- Passionate about engagement activities and fostering community
- Customer service oriented: cheerful, energetic, courteous, professional
- Handson problem solver, comfortable with practical workplace needs
- Organized, effective communicator, proactive with a growth mindset
Minimum Qualifications
- High school diploma or equivalent
- 0–5 years in retail, workplace operations, hospitality, or employee experience
- Experience with purchasing, expense tracking, invoices, or similar processes
- Strong verbal and written communication skills
- Computer proficiency with Microsoft Office
- Ability to work independently, manage priorities, and adapt to changing needs
- Physical ability to perform handson duties (setting up/reconfiguring spaces, moving furniture/supplies, troubleshooting minor issues)
Interview Process
- Initial checkin/explanation of position with hiring manager
- Second round if aligned
- 3–4 backtoback interviews (approx. 15 minutes each) with manager, team lead, local admin, and hiring manager again
