Part-Time Administrative Assistant

Schedule: ~2 days/week (16 hours), flexible could be 2 full days, 4 half-days, or a mix (e.g., 1 full day + 2 half-days). Office hours are generally 9:00 AM–5:00 PM.

About Us

We are a real estate investment and property management company based in Coconut Grove. We're looking for a reliable, detail-oriented administrative assistant to support our office controller with day-to-day clerical work.

What You'll Do

• Scan, file, and organize documents (paper and digital)

• Assist the office controller with general administrative and clerical tasks

• Maintain organized filing systems for leases, invoices, and property records

Occasionally drive to properties to:

• Provide access to a prospective renter

• Conduct a move-in or move-out walkthrough

• Meet a vendor on-site

• Help implement Claude AI tools and workflows to improve the efficiency of office tasks

• Other light office duties as needed

What We're Looking For

• Reliable, organized, and detail-oriented

• Comfortable with basic office tasks (scanning, filing, data entry)

• Valid driver's license and reliable transportation for occasional property visits

• Good communication skills

• Prior office or administrative experience a plus, but not required

• Property management or real estate experience a plus, but not required

• Interest in or willingness to learn AI tools (e.g., Claude AI) to streamline office workflows a plus

Compensation & Benefits

• $20/hour

• Mileage reimbursed at the standard IRS mileage rate for property-related driving

• Parking costs covered

Flexible part-time schedule