Worldscapeis acutting-edgeplatform designed to unify distributed data, sensors, and intelligent agents across cloud, on-prem, and edge environments. By combining geospatial intelligence, physics-based 3D simulation, and reward-driven AI,Worldscapeenables organizations to build immersive digital twins for predictive modeling, scenario planning, and adaptive decision-making. With a zero-trust security framework, seamless integration with legacy systems, and robust developer tools,Worldscapeempowers rapid deployment of agentic applications that drive resilience and efficiency in sectors likelogistics, telecom, defense, and infrastructure.
We’reseekinga highly organized and proactiveOffice & Business Administratorto support the day-to-day operations of our Redmond office and provide administrative support across Recruiting, HR, Finance, and other business functions.
This is a hands-on, on-site role that serves as a central resource for employees, candidates, visitors, and internal teams. The ideal candidate is dependable, detail-oriented, comfortable balancing multiple priorities, and able to independently manage day-to-day office responsibilities while learning and supporting administrative processes across the business.
Prior experience in HR, Recruiting, Finance, or Payroll is notrequired. This role will partner with and receive guidance from theappropriate functionalteams while providing administrative coordination and follow-through.
Responsibilities:
Office Administration & Reception
- Coordinate day-to-day office operations and helpmaintainan organized, welcoming, and well-functioning workplace
- Provide front-desk coverage and serve as a primary point of contact for employees, visitors, vendors, and deliveries
- Greet visitors, coordinate check-in, and follow Company security and building-access procedures
- Monitor the main officeentrance and ensure visitors and deliveries are appropriately received and directed
- Receive and distribute mail, packages, and deliveries
- Coordinate employee and visitor badges, building access, and related administrative processes
- Maintain office supplies, common areas, meeting spaces, and other shared resources
- Coordinate with facilities providers and office vendors and track service requests through completion
- Support company meetings, employee events, and other workplace activities
- Identifyand recommend improvements to office processes and administrative workflows
Recruiting Administration
- Provide administrative support to the Recruiting team, including coordinating candidate interviews across hiring managers and interview teams
- Manage interview scheduling, calendar changes, candidate communications, and related logistics
- Welcome and coordinate on-site interview candidates
- Help provide an organized and professional candidate experience
- Provide additionalrecruiting administrative support as needed
HR & Payroll Administration
- Provide administrative support to HR for employee onboarding and first-daylogistics
- Coordinate new-hire workspace, equipment, building access, schedules, and other onboarding needs with internal teams
- Welcome new employees and help them navigate office logisticsand resources
- Track onboarding activities and follow up on outstanding administrative items
- Assist HR and Finance with payroll-related administrative tasks, including state payroll tax account setup and related registrations
- Provide additionalHR administrative support as needed
Business Travel & Administrative Support
- Coordinate employee business travel, including flights, hotels, transportation, and itineraries
- Assistwith travel changes and other travel-relatedlogistics
- Help ensure travel arrangements follow Company policies and approved budgets
- Provide administrative support to HR, Recruiting, Finance, and other teams on business operations and cross-functional projects as needed
- Assistwith projects as needed
Qualifications:
- 2+ years of experience in office administration, reception, customer service, hospitality, business support, or a similar role preferred
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and reliably follow tasks through completion
- Strong written and verbal communication skills
- Professional, welcoming, and service-oriented approach when interacting with employees, candidates, visitors, vendors, and leadership
- Comfortable learning new processes, systems, and administrative responsibilities
- Ability to follow established procedures while asking questions or escalating issues when appropriate
- Ability to work independently on routine responsibilities and collaboratively with other teams
- Sound judgment and ability to handle confidential or sensitive information appropriately
- Comfortable working in a fast-paced, growing environment where priorities may change
- Ability to work on-site in our Redmond office
Preferred, but notrequired:
- Experience with office operations, reception, calendar coordination, or business travel
- Exposure to Recruiting, HR, Payroll, Finance, or other business administrative functions
- Experience working in a startup, technology company, or growing organization
Final compensation will bedeterminedbased on factors such as experience, skills, and qualifications.In addition to base salary,this role may be eligible for performance-based bonuses and equity awards.
WhyWorldscape?
There is nothing more important toWorldscapethan our culture. It is the fundamental means by which we will succeed as an organization. Talent, ability, drive, experience, knowledge cannot be maximized without first embracing the culture we espouse and will live every single day.Worldscapeoffers greatbenefits,opportunities for continued growth, and the ability to directlyaffectchange in ourorganizationand be part of a high-growth startup at a pivotal stage.
What we offer:
- Competitive salary and meaningful equity
- Attractive benefits package
- Flexible time off policy
- Medical, Dentaland Vision insurance
- HSAhealth insurance options
- 401kplan
- Basic and Voluntary Life Insurance
- Fast paced environment with flexibilityandownership
Worldscapeis committed to creating a diverse and inclusive workplace and is proud to be an equal opportunity employer.All qualified applicants will receive consideration for employment without regard to age, color, gender identity or expression, marital status, national origin, disability, protected veteran status, race, religion, pregnancy, sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.
Employment is contingent upon successful completion of a background check.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
