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Accounts Payable Specialist
job description
The Accounts Payable Specialist will manage the expenses (cash outflow) of the organization by analyzing vendor’s invoices and resolving A/P discrepancies.
Responsibilities:
Managing banks’ outflow.
Comparing system reports to balances and verifying entries
Collaborating with internal departments to gather, analyze and interpret financial data
Receiving, processing, verifying and reconciling vendors invoices
Receiving, processing, verifying, and reconciling corporate credit card
Processing payments (C/C, check run, ACH, etc.) verifying invoices and performing account reconciliations as needed.
Identify the correct GL account and cost centers for every expenditure.
Verify vendor accounts, pay vendors, and resolve purchase orders, bills or payment discrepancies.
Match Purchases Orders with packing slip to insure items receipt.
Request purchase order amendments when necessary
Request invoices for any outstanding item receipt by the 1st day of the following month, before closing.
Reconcile account transactions with the general ledger.
Request W4 Form to every vendor that is not a corporation. Setup the vendor tax identification as 1099. Also, identify any attorney service as 1099, incorporated or not.
Controlling every material item is free of sales tax.
Control of any supplies item has included sales tax. If not, accrual of sales tax is necessary.
Ultimately, you will work with our accounting team to ensure our organization’s expenditures are accurate and our accounting practices are standardized across the organization.
Requirements and skills
Minimum 6-years working experience as an Accounts Payable Specialist or similar role
AA in Accounting or relevant training and/or certifications as an Accounts Payable Specialist
Medium-Advance Excel knowledge (mandatory)
QuickBooks Enterprise Desktop knowledge (mandatory)
In-depth knowledge of accounts payable principles, accounting standards and manufacturing regulations
Great time management and organizational skills
Excellent collaboration and communication abilities