Description:
Pablo Center is seeking an organized, energetic, and dependable individual to support STEAM programs, afterschool clubs, summer classes, outreach, and special events.
This is a hands-on position that requires strong organization, communication, problem-solving, and teamwork. The coordinator will manage multiple programs and priorities while working closely with the Education & Outreach Manager and team. The role also provides additional support during busy periods, staff absences, and special events.
Requirements:
Salary
$35,000-37,000 depending on experience
Schedule & Work Environment
- Onsite position at Pablo Center at the Confluence.
- Typical schedule isMonday–Friday or Tuesday–Saturday.
- Occasional evenings, weekends, and early mornings may be required, especially during summer programming.
- Occasional travel may be required for outreach and events.
- Regular movement throughout the building and occasional lifting of materials up to 25 pounds.
Key ResponsibilitiesProgram Coordination
- Manage registrations, payments, forms, records, and program files.
- Communicate with families, instructors, volunteers, interns, mentors, and community partners.
- Coordinate schedules, supplies, materials, and program logistics.
- Support classes, camps, robotics teams, youth programs, outreach, and special events.
- Solve problems and help improve program processes.
Budget & Data
- Track budgets, expenses, revenue, invoices, and purchases.
- Assist with financial reports and grant tracking.
- Track attendance, registration, participation, and program outcomes.
- Maintain spreadsheets and prepare basic reports.
- Use Microsoft Excel for formulas, sorting/filtering, linked worksheets, and basic data analysis.
Events & Team Support
- Coordinate logistics for events, competitions, field trips, and student travel.
- Help arrange transportation, hotels, meals, schedules, and parent communication.
- Prepare materials and assist with event setup, check-in, and cleanup.
- Provide onsite support and troubleshoot issues as they arise.
Marketing & Communication
- Create flyers, social media graphics, signage, and presentations using Canva.
- Assist with emails, outreach, and promotional materials.
- Communicate professionally and promptly with participants, families, partners, and staff.
Evaluation & Team Support
- Collect surveys, feedback, attendance, and program data.
- Assist with program reports and evaluations.
- Provide administrative support to the Education & Outreach Manager and team.
- Assist with special projects and other program needs.
Required Qualifications
- Strong communication and organizational skills.
- Excellent time management and attention to detail.
- Experience with budgets, expenses, or financial tracking.
- Experience organizing and reporting data.
- Intermediate Microsoft Excel skills.
- Proficiency with Canva, Outlook, Google Workspace, and other digital tools.
- Ability to manage multiple programs, deadlines, and priorities.
- Reliable, self-motivated, and able to work independently.
- Strong problem-solving and follow-through skills.
- Professional, positive, and responsive communication.
Preferred Qualifications
- Experience in education, youth programs, camps, schools, museums, arts, or community programs.
- Experience working with youth, families, instructors, volunteers, or community partners.
- Experience with robotics, STEAM, or arts education.
- Experience with grants, nonprofit finances, events, competitions, or student travel.
- Experience with registration or program management systems.
