Project Coordinator

Charlie Gilmur with Robert Half is searching for a Project Coordinator to support post-sale project execution and help keep service work organized, on schedule, and accurately documented in Tigard, Oregon. This position works closely with operations, field technicians, vendors, and customers to monitor progress, communicate updates, and maintain essential records tied to project and financial activity. The ideal candidate brings strong organizational skills, a service-minded approach, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:

• Coordinate service schedules with operations staff and field technicians to ensure project work is planned efficiently and completed on time.

• Maintain accurate project records by entering customer details, order information, milestone updates, and related financial data into company systems.

• Communicate with customers throughout the project lifecycle, providing status updates and helping address scheduling or delivery questions.

• Prepare and issue purchase orders for replacement parts and vendor support, then follow through to help ensure materials arrive when needed.

• Assist with invoice coding, bookkeeping support, and the documentation of financial information in partnership with accounting and internal administrative teams.

• Track active projects across multiple workstreams, helping teams stay aligned on deadlines, deliverables, and service commitments.

• Provide day-to-day office and operational support to help maintain smooth coordination across business functions.

• Support process updates and administrative improvements related to project tracking, reporting, and service documentation when needed.

Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03087

• Experience coordinating projects, service work, or schedules in an operations, construction, or field service environment.
• Strong organizational abilities with careful attention to detail and accuracy across documentation and follow-up tasks.
• Ability to adjust quickly as priorities shift and to manage several assignments at once without losing focus.
• Customer-focused communication skills with the ability to respond professionally and help resolve routine issues.
• Working knowledge of Excel and Smartsheet for tracking schedules, tasks, and project data.
• Familiarity with CRM platforms and Microsoft Office applications used for business communication and recordkeeping.
• Basic bookkeeping or invoice coding experience, with comfort supporting financial documentation and administrative processes.
• Willingness to learn new tools, processes, and responsibilities as business needs evolve.