Receptionist

We are looking for a detail-oriented Receptionist to support daily front-desk and administrative operations for a contract assignment in Tonawanda, New York. This in-office role is ideal for someone who is organized, approachable, and confident managing calls, visitors, and routine office tasks in a business casual environment. The position will provide coverage during a leave period for approximately two months, with the possibility of extension.

Responsibilities:
• Welcome visitors, maintain an effective front-desk presence, and direct guests to the appropriate staff members.
• Manage a multi-line phone system by answering incoming calls promptly, transferring inquiries, and taking accurate messages when needed.
• Handle routine administrative support tasks such as organizing correspondence, maintaining records, and assisting with general office coordination.
• Support the Property Manager and staff with day-to-day clerical duties to help keep operations running smoothly.
• Monitor reception and common office areas to ensure a tidy, organized, and well-maintained environment.
• Use Microsoft Office applications to prepare basic documents, update information, and complete assigned administrative work.
• Provide dependable in-office coverage during scheduled weekday hours and respond courteously to staff and visitor needs.• Previous experience in a receptionist, front-desk, or administrative support role.
• Ability to confidently operate a multi-line phone or switchboard system and manage a high volume of inbound calls.
• Proficiency with Microsoft Office, including common business applications used in an office setting.
• Strong verbal communication skills and a detail-oriented, courteous approach when interacting with visitors and employees.
• Excellent organizational skills with the ability to manage multiple routine tasks efficiently.
• Reliable attendance and the ability to work on-site in Tonawanda, New York.
• Comfortable working in a business casual office environment and supporting general administrative needs.