Operations Manager

North Bridge Academy – Mill Valley, CA (www.northbridgeacademy.org)

Reports to: Head of School Position Overview The Operations Manager is a key member of the school’s leadership team, responsible for tasks related to finance, human resources and general management of North Bridge Academy. The ideal candidate is an organized and efficient professional with bookkeeping experience, who enjoys working collaboratively with students, parents, staff, and board members in a kind and supportive environment. The Operations Manager collaborates with the Head of School, Executive Director, Board Treasurer, and Finance Committee to ensure HR compliance, fiscal transparency, and sustainability in all business operations. This is a full-time, year-round position that requires candidates to be available on site. While the school operates on an academic calendar, the Operations Manager plays a particularly critical role during the summer months to ensure smooth preparation for the next school year. The target start date for this position is May 1st, 2026.

Core Responsibilities by Department

I. Business/Finance Daily/Weekly/Monthly

Monitor accounts payable and receivable; approve and process invoices.

Respond to parent billing questions via Bill.com.

Record and track reimbursements, petty cash, and credit card expenses.

Run payroll in Gusto (15th and 30th of each month) and review payroll journals.

Invoice families in bill.com for tuition, transportation, afterschool activities and special events

Track expenses compared to annual budget

II. Human Resources

Point of contact for staff HR inquiries (payroll, benefits, leave, policies)

Process PTO and sick leave requests under California labor law

Ensure compliance with HR policies and employment regulations

Manage onboarding and offboarding documentation

Review staff attendance and PTO reports

Maintain employee records and HRIS confidentiality

Coordinate benefits changes (new hires, qualifying events)

Seasonal / Annual

Start of School Year (Aug): File new hire/returning agreements, coordinate open enrollment, verify TB tests, LiveScan, and certifications

Mid-Year (Dec–Jan): Conduct compliance and benefit check-ins; support review cycles

End of School Year (March): Confirm contracts for renewal/non-renewal

Summer (Jun–Aug): Update Employee Handbook, enter agreements/new pay rates in Gusto, process summer payroll, finalize HR compliance for new year

Key Competencies

Minimum of 2 years bookkeeping experience

Proficiency in QuickBooks Online and Microsoft Excel

Knowledge of California employment law and HR best practices

Experience in managing a small operations team

Excellent organizational and communication skills

Ability to manage confidential information with discretion

Collaborative leadership style with attention to detail

Commitment to inclusivity and respect in a diverse community

Preferred Qualifications

Independent school or nonprofit experience

Knowledge of Gusto payroll or another online payroll system

Bilingual in Spanish and English.

Reporting & Collaboration

Reports directly to the Head of School

Supervises Front Office Receptionist and Transportation/Facilities Coordinator

Collaborates with:

Board Treasurer and Finance Committee

External consultants (Silvers HR, TL Squared, PB Retire, auditors)

Parents for billing and tuition matters

Faculty and staff for HR/payroll issues

Physical Requirements

Ability to lift/carry packages up to 25 lbs.

Ability to walk, stand, and perform office tasks throughout the day.

Manual dexterity for computer/office equipment use.

Ability to read screens/documents and hear/understand normal speech.

Work Authorization Requirements

Clear DOJ & FBI background check (LiveScan)

Authorized to work in the U.S. (I-9)

Provide TB clearance (updated every four years)

Work Environment

Standard office, school, and classroom settings

Some exposure to childhood illnesses

Flexibility to work outside typical hours to meet deadlines

Compensation: Salary is $86,000 annually.

Health, dental, vision, 403b benefits offered.

North Bridge Academy is an Equal Opportunity Employer and values diversity. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, sexual orientation, gender, gender identity or expression, genetic information, age, disability, medical condition, religion, veteran status, marital status or any other classification protected by applicable local, state or federal laws.

North Bridge Academy is a small, independent school for students with dyslexia, grades 2-8. We equip students with the tools they need to succeed in their next academic setting and in live.