Event Coordinator (Contract)
Location: Virginia Beach, VA (Fully Onsite)
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Contract Duration: Beginning in February through the end of February
Position Overview
We are seeking an organized and detail-oriented Event Coordinator to support the planning and execution of corporate events, meetings, training sessions, and employee engagement activities. This role will work closely with the Event Manager to coordinate logistics, manage vendor relationships, and ensure events are executed smoothly from planning through completion.
The ideal candidate will have hands-on experience coordinating events, sourcing vendors, managing timelines, and communicating effectively with internal teams and external partners. This individual must be highly organized, polished, and comfortable managing multiple priorities in a fast-paced environment.
Key Responsibilities
- Support the planning and execution of corporate events, meetings, training programs, and employee engagement activities.
- Source and coordinate with vendors, including researching options, obtaining quotes, negotiating details, and managing vendor relationships.
- Track event requirements, timelines, budgets, and deadlines to ensure successful execution.
- Coordinate event logistics including venue selection, catering, travel arrangements, audio/visual needs, materials, registration, and on-site setup.
- Partner with internal teams, leadership, speakers, vendors, and event partners to ensure alignment and smooth communication.
- Maintain detailed event documentation, spreadsheets, and tracking reports.
- Manage multiple projects and deadlines while ensuring a high-quality attendee experience.
- Provide on-site event support and assist with day-of coordination as needed.
Qualifications
- 2+ years of experience in event coordination, event planning, hospitality, or a related field.
- Experience sourcing and managing vendors for events.
- Strong project management skills with the ability to prioritize multiple deadlines.
- Advanced proficiency in Microsoft Excel, including experience with VLOOKUPs and managing detailed tracking spreadsheets.
- Excellent written and verbal communication skills with the ability to interact professionally with all levels of an organization.
- Strong attention to detail, organization, and follow-through.
- Professional presentation and ability to represent the organization positively.
- Ability to work fully onsite in Virginia Beach, VA.
