Job Description
We are looking for a dependable Office Assistant to support daily front-office operations in Birmingham, Alabama. This Contract position is ideal for someone who enjoys creating an organized, welcoming environment while handling a mix of administrative and reception-related tasks. The right candidate will be comfortable managing incoming communication, assisting with document handling, and helping maintain shared office spaces.
Responsibilities:
• Welcome visitors, provide front-desk support, and help ensure a welcoming and organized experience for guests and staff.
• Answer and direct incoming phone calls promptly, taking messages and routing inquiries to the appropriate team members.
• Scan, organize, and file documents accurately to support efficient recordkeeping and office workflows.
• Perform general clerical tasks such as data entry, copying, and administrative support for day-to-day operations.
• Monitor shared kitchen and breakroom areas by replenishing snacks and supplies and keeping the space neat and presentable.
• Assist with basic office coordination tasks to help maintain an orderly and productive workplace.
• Support onboarding logistics as needed, including steps that may require additional time due to pre-employment background screening.• Previous experience in an office support, receptionist, or administrative role.
• Ability to manage inbound calls effectively and communicate clearly with visitors and staff.
• Proficiency in scanning, organizing, and handling documents with strong attention to detail.
• Comfortable performing routine clerical duties in a fast-paced office setting.
• Strong organizational skills and the ability to manage multiple priorities effectively.
• Reliable, detail-oriented, and capable of maintaining a tidy and welcoming office environment.
