Administrative & Production Support Assistant

At Kelly®, we’re passionate about helping you find a job that works for you. How about this one? We’re seeking an Administrative & Production Support Assistant to work with a premier manufacturing client in **Hampton, VA

If you’re highly organized, detail-oriented, comfortable working with production paperwork, and enjoy being the person who keeps an office running smoothly, this could be a great opportunity.

Location:Hampton, VA
Employment Type:Temp-to-Hire
Shift: 1st Shift
Schedule:Monday–Friday

What’s a Typical Day?

As an Administrative & Production Support Assistant, you’ll serve as an important connection between the front office, Production, Accounting, Engineering, Quality, Project Management, and company leadership

You’ll be responsible for:

* Answering and directing incoming phone calls professionally
* Greeting customers, vendors, applicants, and other visitors
* Assembling and organizing production travelers and work-order packets
* Ensuring production packets contain required drawings, routers, inspection documents, specifications, and supporting paperwork
* Distributing production documentation to the appropriate departments
* Maintaining organized electronic and hard-copy production records
* Scanning, copying, filing, retrieving, and replacing documentation as needed
* Working with Production, Engineering, Quality, and Project Management when documentation is missing, incomplete, or updated
* Assisting **Accounts Payable** with invoice entry and processing
* Matching vendor invoices with purchase orders and receiving documentation
* Researching missing purchase orders, receiving information, or supporting documentation
* Routing invoices for review, approval, or additional information
* Maintaining vendor, invoice, and AP documentation
* Assisting with shipping paperwork and other administrative documentation
* Processing incoming and outgoing mail
* Monitoring and ordering office supplies
* Providing administrative support to Accounting, Human Resources, Operations, Project Management, and management
* Maintaining confidentiality of employee, payroll, financial, customer, vendor, and company information
* Supporting special projects and other administrative needs as assigned

Production Documentation Support

A major part of this position involves helping maintain the flow of documentation used by the production team.

You’ll assemble and maintain production travelers, work orders, drawings, inspection documents, specifications, and related paperwork so Production has the information needed to complete each job.

Strong attention to detail is important. If paperwork appears to be missing, incomplete, or inconsistent, you’ll coordinate with the appropriate Production, Engineering, Quality, or Project Management team member to get the issue resolved.

Accounts Payable Support

You’ll also assist the Accounting team with routine Accounts Payable responsibilities, including invoice entry, matching invoices to purchase orders and receiving records, organizing invoices for approval, researching missing documentation, and maintaining AP records.

This Job Might Be an Outstanding Fit If You:

* Have a high school diploma or equivalent
* Have previous administrative, office, accounting support, or manufacturing experience
* Are highly organized and able to manage multiple priorities
* Have strong attention to detail and accuracy
* Are comfortable working in a fast-paced manufacturing environment
* Have professional communication and customer-service skills
* Are proficient with Microsoft Outlook, Word, and Excel
* Have solid computer and data-entry skills
* Are comfortable learning ERP, accounting, and document-management systems
* Can appropriately handle confidential information
* Have experience working with work orders, production paperwork, purchase orders, invoices, or ERP systems a plus
* Have previous Accounts Payable experience a plus
* Have previous manufacturing or production-environment experience preferred

What We’re Looking For

The ideal candidate is someone who takes ownership of their work, follows through on outstanding items, notices when something is missing, and communicates with the appropriate team to get it resolved.

Because you’ll support several departments, you should be comfortable changing priorities throughout the day while maintaining accuracy, professionalism, and organization.

Once you apply, you’ll proceed to the next steps if your skills and experience look like a good fit. But even if this particular position doesn’t work out, you’ll still be part of the Kelly® talent network, giving our recruiters access to your profile for other opportunities.

Helping you discover what’s next in your career is what we’re all about.

Apply today for the Administrative & Production Support Assistant position in Hampton, VA!