Executive Assistant/Bookkeeper

Schedule:Flexible hours/days between 9:00 AM – 5:00 PM M-Fr 15-20 hrs per week

Job Summary

We are seeking a reliable and organized part-time person to provide essential administrative support and perform light bookkeeping duties in our office. The ideal candidate will handle day-to-day office operations including correspondence, filing, ordering supplies, coordinating travel plans, and maintaining basic financial records with accuracy and confidentiality.

Key Responsibilities

Administrative Support

•Manage incoming and outgoing correspondence (email and mail)

•Prepare, edit, and format letters, memos, reports, and other documents

•Maintain organized physical and digital filing systems

•Schedule appointments and maintain calendars

Light Bookkeeping

•Record and categorize basic financial transactions (accounts payable/receivable support)

•Process invoices, expense reports, and simple reimbursements

•Assist with bank reconciliations and maintain accurate financial records

•Prepare basic reports and support month-end processes as needed

•Handle petty cash and track office-related expenses

Ordering & Inventory

•Monitor office supply levels and place orders as needed

•Coordinate purchasing of supplies, equipment, and other office materials

•Track deliveries and maintain simple inventory records

Travel Planning

•Arrange travel itineraries including flights, hotels, transportation, and meetings

•Prepare travel expense reports and ensure compliance with company policies

•Coordinate logistics for business trips and events

Other Duties

•Provide general administrative support to staff and management

•Maintain confidentiality of sensitive information

•Perform other related duties as assigned

Qualifications

•High school diploma or equivalent required; associate degree or relevant certification preferred

•Previous experience in administrative support, secretarial work, or light bookkeeping preferred

•Proficiency with Microsoft Office (Word, Excel, Outlook), Google,and basic accounting software or spreadsheets

•Strong organizational skills and attention to detail

•Excellent written and verbal communication skills

•Ability to multitask, prioritize, and work independently

•Discretion and professionalism in handling confidential information

•Ability to work on-site

Preferred Skills

•Experience with accounting software (e.g., QuickBooks, Peachtree, Excel )

•Familiarity with travel booking platforms

•Knowledge of office management best practices

Compensation

•Hourly Rate:$18 – $25 per hour, commensurate with experience.