Administrative Operations Assistant

Administrative & Operations Assistant – Full Time

I&D Innovation Design is seeking an organized, proactive, and detail-oriented Administrative & Operations Assistant to support our administrative, purchasing, accounting, and project operations.

Key Responsibilities:
• Work with QuickBooks Online to enter and organize project-related purchases, receipts, bills, invoices, and expenses.
• Assist with purchasing and procurement, including requesting quotes, placing orders, following up with vendors, and tracking material deliveries.
• Prepare and follow up on estimates, quotes, invoices, and customer payments.
• Communicate professionally with customers, vendors, and the internal team by phone and email.
• Maintain organized project documentation and help ensure expenses and purchases are assigned to the correct projects.
• Support management with administrative and operational tasks.
• Use AI tools such as ChatGPT to improve administrative processes, communication, organization, and workflow efficiency.

Qualifications:
• Experience with QuickBooks Online is strongly preferred.
• Administrative or operations experience.
• Purchasing/procurement experience is a plus.
• Strong computer skills, including Microsoft Office/Excel and email.
• Comfortable learning and using AI tools.
• Excellent organization and attention to detail.
• Strong written and verbal communication skills.
• English and Spanish preferred.

Position: Full-Time, On-Site
Location: Hialeah, FL 33014
Compensation: $22/25

per hour