Position Summary
We are seeking a highly organized and proactiveProjectAdministratorto support the planning, coordination, execution, and oversight of multiple technicalprojects. This role serves as a central coordination point betweenprojectmanagers, technical teams, business stakeholders, and leadership to ensureprojectsremain organized, risks and dependencies are actively managed, and commitments are completed on schedule.
TheProjectAdministratorhelps teams translate requirements into actionable work, establish and maintainprojectschedules, facilitate Agile ceremonies, track progress, identify and mitigate risks, coordinate dependencies, and develop high-qualityprojectdeliverables. The ideal candidate is comfortable working across multiple teams and initiatives and can turn complexprojectactivities into clear plans, actions, decisions, and executive-level status reporting.
Key Responsibilities
ProjectPlanning and Scheduling
- Develop, maintain, and manage integratedprojectschedules using MicrosoftProject, JIRA, and otherprojectmanagementtools.
- Work withprojectmanagers, technical leads, and stakeholders to defineprojectactivities, milestones, dependencies, and deliverables.
- Establishprojectbaselines and continuously track actual progress against planned schedules.
- Identify schedule impacts, critical dependencies, resource conflicts, and potential delays.
- Coordinate activities across multiple technical and business workstreams.
- Develop and maintainprojectplans, milestone schedules, action trackers, and supportingprojectdocumentation.
ProjectStatus and PerformanceManagement
- Collect status fromprojectteams and consolidate information into clear weekly, monthly, and executive-level status reports.
- Trackprojectmilestones, accomplishments, upcoming activities, issues, risks, decisions, and dependencies.
- Develop dashboards and reporting mechanisms that provide leadership with visibility intoprojecthealth and performance.
- Identify deviations fromprojectplans and work withprojectleadership to develop corrective actions.
- Maintain accurateprojectinformation withinJira, SharePoint, MicrosoftProject, and other approved collaboration tools.
Risk, Issue, and DependencyManagement
- Establish and maintainprojectrisk, issue, action, and dependency (RAID) logs.
- Facilitate risk identification sessions withprojectand technical teams.
- Evaluateprojectrisks for probability, impact, urgency, and potential downstream effects.
- Work with responsible owners to develop and track risk mitigation and contingency actions.
- Escalate critical risks, issues, decisions, and dependencies requiringmanagementattention.
- Track mitigation actions through closure and communicate changes inprojectrisk posture to stakeholders.
Agile / Scrum Facilitation
- Facilitate sprint planning, daily stand-ups, backlog refinement, sprint reviews, retrospectives, and other Agile ceremonies.
- Track epics, features, user stories, tasks, defects, and dependencies usingJira.
- Monitor sprint progress, velocity, blockers, and team commitments.
- Identify and remove or escalate impediments affecting team delivery.
- Promote transparency, accountability, collaboration, and continuous improvement acrossprojectteams.
Deliverable Development andManagement
- Coordinate the development, review, approval, and delivery ofprojectdocumentation and contractual deliverables.
- Develop and/or contribute toprojectplans, status reports, schedules, meeting materials, briefings, presentations, requirements documents, risk reports, decision papers, and otherprojectartifacts.
- Establish deliverable schedules and coordinate inputs from technical and functional subject matter experts.
- Review deliverables for completeness, consistency, accuracy, and compliance with established standards.
- Track deliverables through development, internal review, customer review, approval, and final submission.
Team and Stakeholder Coordination
- Serve as a coordination point acrossprojectmanagers, engineers, architects, developers, analysts, business stakeholders, and leadership.
- Schedule and facilitateprojectmeetings, working sessions, technical discussions, and stakeholder reviews.
- Develop meeting agendas, capture meeting minutes, document decisions, and track action items to closure.
- Coordinate cross-team dependencies and ensure responsible parties understand upcoming commitments.
- Maintain stakeholder communication and ensureprojectinformation is distributed to the appropriate audiences.
- Follow up proactively withprojectteam members to ensure actions, risks, decisions, and deliverables remain on track.
Requirements
Required Qualifications
- Bachelor’s degree in BusinessAdministration, Information Technology,ProjectManagement, Engineering, or a related field, or equivalent professional experience.
- 5–8 years of experiencesupportingprojectmanagement, programmanagement, Agile delivery, business analysis, or technicalprojectcoordination.
- Demonstrated experience developing and managingprojectschedules and tracking milestones and dependencies.
- Experience identifying, documenting, tracking, and mitigatingprojectrisks and issues.
- Experience facilitatingprojectmeetings and Agile/Scrum ceremonies.
- Experience gathering and documenting business and technical requirements.
- Strong experience developingprojectdocumentation, status reports, presentations, andmanagementbriefings.
- Ability to manage multipleprojects, priorities, deadlines, and stakeholders simultaneously.
- Strong organizational, analytical, problem-solving, written communication, and facilitation skills.
- Ability to communicate effectively with both technical and non-technical stakeholders.
Preferred Qualifications
- Experience supporting IT modernization, cloud, infrastructure, cybersecurity, software development, data, or enterprise architectureprojects.
- Experience supporting federal government programs or government contracting environments.
- Experience managingprojectgovernance artifacts, including RAID logs, decision logs, change requests, requirements traceability, and deliverable trackers.
- Experience developing executive dashboards and communicatingprojectstatus to senior leadership.
- Familiarity withprojectmanagementand Agile best practices.
- PMP, CAPM, Certified ScrumMaster (CSM), PMI-ACP, SAFe, or similar certifications are preferred but not required.
Benefits
Benefits
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Tuition reimbursement
- Vision insurance
