Job Description
We are looking for an Administrative Assistant to support property operations in Fort Collins, Colorado. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment and enjoys balancing resident support, office coordination, and operational follow-through. The role works closely with property leadership to keep leasing activity, maintenance requests, financial records, and vendor communications organized and on schedule.
Responsibilities:
• Partner with the Property Manager to help keep daily site operations running smoothly across the property portfolio.
• Respond to tenant and resident inquiries, provide timely updates, and help resolve routine service-related concerns with professionalism.
• Prepare and maintain leasing and occupancy documentation, including move-ins, move-outs, renewals, notices, and resident files.
• Record rent transactions, review past-due accounts, and assist with collection-related follow-up and reporting.
• Monitor work orders and coordinate repair requests with maintenance staff and external service providers to support timely completion.
• Support vendor administration by arranging service visits, tracking repair progress, gathering required paperwork, and confirming agreement compliance.
• Organize operational and financial documents such as invoices, bids, insurance certificates, W-9 forms, and service agreements.
• Assist with administrative accounting tasks by processing invoices, updating budget information, and preparing routine reports.
• Perform property walkthroughs to help identify issues related to appearance, safety, and compliance expectations.
• Maintain accurate data in property management platforms such as Yardi, OneSite, AppFolio, RealPage, or similar systems.• At least 2 years of experience in property management support, leasing coordination, office administration, or a related real estate environment.
• Hands-on familiarity with property management software, including Yardi, OneSite, or comparable platforms.
• Experience coordinating maintenance activity, service requests, and vendor follow-up.
• Strong verbal and written communication skills with a customer-focused approach to tenant interactions.
• Ability to handle multiple assignments, prioritize effectively, and meet deadlines in a busy work setting.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Working knowledge of lease administration, rent collection support, and general property operations is preferred.
