Job Description
We are looking for a dependable Receptionist to support daily front-desk operations for a non-profit organization in Indianapolis, Indiana. This Contract position is ideal for someone who communicates professionally, stays organized in a fast-paced setting, and helps create a welcoming experience for visitors and staff. The role will contribute to smooth administrative coordination by managing schedules, maintaining records, and handling incoming communications with accuracy and care.
Responsibilities:
• Welcome visitors, answer front-desk inquiries, and guide guests to the appropriate staff members or meeting locations.
• Maintain department files and shared records, ensuring information is current, organized, and easy to retrieve.
• Oversee the master calendar by updating appointments, events, and schedule changes so teams remain informed.
• Receive, sort, and distribute incoming mail, packages, and other deliveries in a timely manner.
• Scan paper documents and upload them into electronic files while preserving accuracy and completeness.
• Monitor daily administrative needs and provide general receptionist support to help office operations run efficiently.
• Communicate updates clearly with internal teams to keep important office items and schedule details aligned.• At least 3 years of experience in a receptionist or front-office support role.
• Demonstrated ability to manage calendars, coordinate schedules, and keep information up to date.
• Experience handling incoming mail, deliveries, and routine administrative correspondence.
• Strong written and verbal communication skills, including appropriate email etiquette.
• Comfortable assisting visitors and creating a courteous, service-oriented front-desk experience.
• Proficiency with document scanning, digital file organization, and general office software.
• Excellent organizational skills with a high level of attention to detail and follow-through.
