Accounting Specialist – Accounts Payable
Location: Decatur, Georgia
Employment Type: Contract-to-Hire
Contract Pay: $25–$25.50 per hour
Permanent Salary: Approximately $52,000–$53,000 annually
Schedule: This position will be fully onsite for the first 90 days. After the initial training period, the schedule will transition to hybrid, with two days per week in the office. Employees may select their onsite days between Monday and Thursday.
Position Overview
A well-established organization in Decatur is seeking an experienced Accounting Specialist to join its Accounts Payable team. This position will handle invoice processing, utility bills, expense reports, vendor inquiries, account reconciliations, and additional AP and AR responsibilities.
The Accounting Specialist will work as part of a small, collaborative team. Responsibilities are distributed evenly and rotate among team members each week, providing exposure to multiple areas of the accounting function.
The ideal candidate will have at least three years of accounts payable experience, intermediate to advanced Excel skills, and experience working with an ERP system.
Key Responsibilities
- Process vendor invoices, utility bills, check requisitions, and employee expense reports.
- Review invoices and supporting documentation for accuracy and completeness.
- Ensure documentation is properly scanned and attached within the ERP or invoice-processing system.
- Assign appropriate general ledger coding to invoices and check requisitions.
- Route non-PO invoices through the appropriate approval workflow.
- Match invoices to purchase orders and verify vendor information, quantities, amounts, and account coding.
- Audit invoices and expense reports for compliance with company policies.
- Research and resolve invoice discrepancies with vendors and internal departments.
- Monitor a shared email inbox and respond to routine inquiries from vendors and internal teams.
- Research and respond to questions regarding past-due or outstanding invoices.
- Reconcile vendor statements against accounts payable records.
- Clear weekly and monthly AP and AR subledger entries, including intercompany activity.
- Generate accounts receivable reports and customer statements for internal use.
- Collect customer payments and accurately record them in the ERP system.
- Assist with audit documentation and data collection.
- Maintain organized and accurate financial records, files, and system documentation.
- Support additional accounting responsibilities as assigned.
Required Qualifications
- At least three years of accounts payable experience.
- Intermediate to advanced Microsoft Excel skills, including pivot tables and VLOOKUPs.
- Experience working with an ERP or enterprise-wide accounting system.
- Strong attention to detail and commitment to accuracy.
- Excellent organizational and time-management skills.
- Ability to manage multiple priorities and meet deadlines.
- Strong analytical, critical-thinking, and problem-solving abilities.
- Professional written and verbal communication skills.
- Excellent customer service and interpersonal skills.
- Ability to work independently and collaborate within a small team.
- Positive, dependable, and solution-oriented attitude.
- Valid driver’s license and dependable transportation.
Preferred Qualifications
- Associate or bachelor’s degree in Accounting, Finance, Business, or a related field.
- Previous accounts receivable experience.
- Experience with Microsoft Dynamics Business Central or a similar ERP system.
- Experience with AvidXchange.
- Familiarity with audit support, vendor statement reconciliation, and subledger clearing.
Ideal Candidate
The successful candidate will be organized, responsive, and comfortable working in a deadline-driven accounting environment. This individual should take ownership of assigned responsibilities, communicate effectively with vendors and internal departments, and maintain a high level of accuracy and professionalism.
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