Description
General Summary
To assist with administrative tasks and coordination of operations as assigned in the Human Resources department of a skilled nursing facility.
Customer Satisfaction
· Facilitate a collaborative environment that fosters transparent communications between facility staff and facility management.
· Represent the residence to the community, family members, and visitors, and develop positive relationships with all customers.
Key Responsibilities
Administrative Functions
· Receive calls, direct phone inquiries to appropriate staff, assist residents.
· Perform a wide variety of secretarial and administrative duties as required by daily operations.
· Maintain files and or records as assigned.
· Coordinate office activities and schedules.
· Perform related duties and responsibilities as assigned.
Human Resource Functions
· Complete paperwork, background information and drug screens on all new employees.
· Enter all employees in the time and attendance system, payroll system, training system, EMR system, access control system, etc.
· Enroll all eligible employees in health and life insurance plans.
· Maintain current personnel and employee health files and remain in compliance with state regulations.
· Maintain updated report on vacation time and personal time for each eligible employee.
· Complete all information on workers compensation claims and incident reports on employees.
· Finalize time sheets each pay period for the Administrator to review and process.
· Distribute pay checks/stubs every other Wednesday.
· Update absenteeism reports.
· File personnel correspondence.
· Maintain updated OSHA log.
· Ensure employees comply with personnel policies and procedures.
Skills, Knowledge and Expertise
Qualifications
Human Resources or Administrative experience required
· Must be at least 18 years of age.
· Must speak and understand English.
· Must be able to supervise and instruct others.
· Must have a positive attitude toward other staff.
· Must be able to remain calm under stress.
· Must have the ability to communicate with Residents, families, personnel and support agencies.
· Must have the ability to read and write in English in a legible and understandable manner.
