Administrative Assistant

CleanAir Engineering is a global leader in independent performance testing and custom engineering solutions, serving clients worldwide from offices in seven cities. For more than 50 years, we have supported complex energy and industrial systems through data-driven insights in thermal and hydraulic performance analysis, sound and emissions testing, precision instrumentation rental, and turnkey equipment manufacturing.

We’re looking for an organized, dependable Administrative Assistant to join our Performance Group in Knoxville, Tennessee. This is a key support role within a close-knit, fast-paced team of engineers, technical and support staff, and leadership.

As a central resource for the group, you’ll help keep day-to-day operations and project administration running smoothly. The role offers plenty of variety, from invoicing and document preparation to travel coordination, purchasing, shipping, and client and vendor requirements. We’re looking for someone who takes pride in being organized, pays attention to detail, and enjoys helping a busy team stay on track.

• Be an important part of a collaborative, close-knit team
  

• Work with a variety of people and responsibilitiesno two days are exactly alike
  

• Play a key role in keeping projects and day-to-day operations organized and moving forward
  

• Work independently while also being a go-to resource for team members
  

• Build knowledge and experience in a technical, project-driven environment
  

• Assist with invoicing by reviewing project documentation and correspondence and working with various software and spreadsheet tools
  

• Support sales and safety vendor submittals for potential and existing clients
  

• Maintain and update department and corporate information systems to keep records accurate and current
  

• Enter purchase order information and process department and project expenses for payment
  

• Review project document submittals for client and project information, organization, grammar, and spelling
  

• Coordinate project travel, logistics, and shipping needs
  

• Support special projects and nonrecurring initiatives as needed
  

• Provide general administrative support to engineers, sales personnel, technical staff, and department leadership
  

• High school diploma or equivalent
  

• 2+ years of clerical or administrative experience
  

• Advanced proficiency with Microsoft Office SuiteWord, Excel, and Outlook software
  

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
  

• Excellent attention to detail and proofreading skills
  

• Strong written and verbal communication skills
  

• Ability to work effectively both independently and as part of a team
  

• Ability to occasionally work additional hours as needed (10%)
  

• Ability to lift 10 pounds, with occasional lifting to 25 pounds
  

• Experience with invoice preparation or generation
  

• Accounting, technical, or report-writing experience
  

• Experience with PowerPoint or other presentation software
  

We invest in our people with competitive compensation and a comprehensive benefits package, including medical, dental, and vision insurance; a 401(k) with company match; prescription drug coverage; short- and long-term disability; life insurance; tuition reimbursement; and paid vacation and holidays.

CleanAir Engineering is an equal opportunity employer, committed to providing challenging career opportunities, ongoing training, competitive compensation, and a drug-free/smoke-free workplace.