Accounts Payable & Receivable Specialist
Location: Elmhurst, IL
Salary: $75,000- $85,000
From innovative espresso technology to high-end coffee machines, we are a leading manufacturer recognized for exceptional quality, precision, and craftsmanship. At the core of our business is a commitment to our customers and to creating coffee experiences that people can enjoy every day. We take pride in developing equipment that not only delivers exceptional performance but also becomes an important part of the businesses and environments where people connect over coffee.
As our company continues to grow, we are looking for a detail-oriented and dependable Accounts Payable & Receivable Specialist to join our team. In this role, you will be responsible for processing invoices, managing vendor payments, handling customer accounts, reconciling accounts, and ensuring financial records are accurate and up to date.
We offer a competitive benefits package including a hybrid schedule, health, dental, and vision insurance, paid time off, holiday pay, retirement savings options, and opportunities for professional growth and career advancement.
What You'll Do:
- Process vendor and customer invoices accurately, ensuring proper coding, documentation, and entry into the accounting system.
- Manage AP and AR activities, including invoice processing, payment tracking, account follow-up, and maintaining accurate aging records.
- Reconcile vendor and customer accounts, investigate discrepancies, and work with internal teams and outside partners to resolve issues.
- Communicate directly with manufacturers and vendors by phone to research payment discrepancies, clarify invoice questions, and resolve outstanding account issues.
- Assist with month-end close by preparing reconciliations, reviewing account balances, and ensuring financial records are complete and accurate.
- Maintain organized financial documentation and support accounting records by ensuring transactions are properly documented and easy to research.
Requirements:
- 2+ years of accounting experience with hands-on QuickBooks experience required
- Strong Excel skills with excellent attention to detail and the ability to identify discrepancies, research issues, and connect information across multiple sources
- Highly analytical and persistent, with a natural curiosity to understand why numbers do not match and follow issues through to resolution
- Strong communication and organizational skills with the ability to work independently, manage confidential information, and collaborate with customers, vendors, manufacturers, and internal teams
