Please Accept our Privacy Policy
Job Summary
This positionis responsible forallbusiness-relatedactivities of a given managed community including payroll processing, accounts receivable, accounts payable, personnel files, supervising office related work and staff,maintainingcompliance with all regulatory standards and communicating withthe management companyon allappropriate matters.
Essential Functions
Processes all payroll associated with company businessin a timely manner.Keeps staff records up to date, including all associated personnel file information.Provides daily labor reports toExecutiveDirector on labor scheduled and worked from payroll system. Follows andsubmitsall tasks associated with month-end closing tothe management companyin a timely manner.Assistsin orienting new residents and making sure that all signatures are obtained on rental agreements prior to residency.
Keeps Executive Director abreast of any late resident paymentsin accordance withcompanyPolicies onlate payments. Works closely withExecutiveDirector to providethe management companywith proper documentation onlate paymentsand issue proper correspondence to those who are late in paying for servicesrendered. Responsible for proper documentation of received payments and depositing rent checks appropriately.
Works closely withExecutiveDirector in proper coding of invoices andmaintainingup-to-date declining balances in Flash Report. Makes weekly submittals tothe management companycorresponding withcompanypolicies on payables.
Works in a safe manner and ensures any employees reporting to them work in a safe manner and that unsafe actions are managed. Compliance with Safety Committee Standards isrequired. Should workplace injuries occur, whenrequired, Department Heads and Directorsassistthe Executive Director with the investigation, return to work, and management of the injuredworkercommunications with care provider andthe management company.
Fosters teamwork with co-workers, shows initiative in overcoming obstacles, takes actions whichassistothers beyond job responsibilities, and has a positive impact on co-workers, residents, and visitors.
Perform other duties as assigned or needed.
Education and Experience
High School Diploma or equivalent required.Associate or Bachelor’sDegreestronglypreferred in Social Service, Business, or a field related to the position. Must have proven management experience andabilityto manage staff. Minimum of three years’ experience in assisted living preferred. Experience with Microsoft Word and Excel, accounting, timekeeping, and payroll systems preferred.
Certifications, Licenses, and other Special Requirements
None.
Essential Skills
Able todemonstrateleadership through planning, directing, controlling, communicating, and coaching.Must be able to understand and effectively communicate orally and in writingwith residents, guests, supervisors, co-workers, vendors, and others, most of whom speak only English.Strong written and verbal communication skills, strong personnel skills, and positive community relations skills.Self-motivated and has the ability to work independently and make decisions.Able to work well under pressure, resolve conflicts, prioritize tasks, and follow through with ideas. Excellent interpersonal and mediation skills, ability to evaluate workers’ performance, strong working knowledge of employmentlawsand company regulations. Excellent organizational skills, detail oriented. Pleasant, professional, and personable.
Physical Demands and Working Conditions
Uses PC, telephones, word processing, and other standard office equipment. Attends business-related functions. Occasional travel to the corporate office. Must be able to work evenings and weekends andmaintaina flexible work schedule.
Management/Decision Making
Responsible for all employees working within the office area including receptionists and volunteers.
Note:All duties and responsibilities listedare considered to beessentialjob functions andrequirements, andare subject topossible modificationtoreasonably accommodateindividuals with disabilities. Marginal functions of the position (those that are incidental to the performance of fundamental job duties) have not been included. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
This job descriptiondoes not constitutean employment agreement between the employer and theemployee, andis subject to change by the employer as the needs of the business and requirement of the job change.