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We are looking for an Accounts Payable Specialist to join an organization in a contract role with the potential to become permanent. This position supports daily accounting activity with a strong focus on accounts payable while also assisting with select accounts receivable tasks in a small, collaborative office environment. The ideal candidate is comfortable handling invoice workflows, coordinating payments, and maintaining accurate financial records while working closely with the Accounting Supervisor.
Responsibilities:
• Process vendor invoices from receipt through entry, ensuring charges are assigned correctly and supporting documentation is complete.
• Prepare and coordinate payment runs, confirming due dates, approvals, and payment accuracy before release.
• Review employee expense submissions for compliance and accuracy prior to reimbursement.
• Assist with customer invoicing, payment follow-up, and routine collection activity to support ongoing accounts receivable operations.
• Reconcile accounts receivable records and investigate discrepancies to maintain an accurate ledger.
• Maintain organized financial files and accounting records to support day-to-day reporting and audit readiness.
• Communicate with vendors and internal partners to resolve billing questions, payment issues, and invoice discrepancies.
• At least 2-3 year of accounting, finance, accounts payable, or related office experience; strong entry-level candidates may also be considered.
• Hands-on experience with invoice processing, invoice coding, accounts payable support, or check run coordination.
• Familiarity with accounts receivable activities such as billing, collections, or ledger reconciliation is helpful.
• Proficiency with Microsoft Excel, Outlook, and other standard Microsoft Office applications.
• Strong attention to detail with the ability to manage deadlines and handle transactional work accurately.
• Ability to work on site in Sycamore, Alabama during standard weekday business hours.
• Experience with ERP or accounting systems such as Epicor or similar platforms is a plus.