Join a Team That Builds More Than Buildings
For more than two decades, Ash Properties has been developing, acquiring, owning, and managing commercial real estate throughout the Southeast. Our vertically integrated approach combines development, construction oversight, property management, and long-term ownership, allowing us to create lasting value for our tenants, partners, and communities.
As our portfolio continues to grow, we are seeking a highly organized and proactive Commercial Construction Project Administrator to support our Construction & Tenant Improvement team. This role is ideal for someone who thrives on organization, enjoys coordinating moving pieces, and takes pride in keeping projects on track through accurate documentation, compliance management, and administrative excellence.
About the Role
The Commercial Construction Project Administrator serves as the administrative backbone of the development and construction process, ensuring project documentation, payment administration, compliance tracking, and stakeholder communications are managed accurately and efficiently. The ideal candidate thrives in an autonomous environment, takes ownership of details, and enjoys being the central coordinator who helps keep projects moving forward.
Success in this role requires exceptional organizational skills, attention to detail, professionalism, and the ability to effectively manage multiple priorities simultaneously.
What You'll Be DoingConstruction Project Administration
Payment Applications & Construction Controls
- Prepare and coordinate payment request packages for review and processing.
- Verify supporting documentation for completeness and accuracy.
- Track payment application status and assist in resolving discrepancies.
- Maintain project commitment, approval, and documentation records.
- Support construction controls through organized recordkeeping and milestone tracking.
Compliance Administration
- Administer and track lien waivers, sworn statements, affidavits, releases, and compliance documentation.
- Follow up proactively with contractors and vendors regarding outstanding requirements.
- Maintain complete records supporting payment compliance and risk management efforts.
Communication & Coordination
- Serve as a key point of contact for contractors, vendors, tenants, consultants, and internal teams.
- Coordinate meetings, project communications, and document distribution.
- Partner closely with Construction, Accounting, Finance, Operations, and external stakeholders to keep projects progressing smoothly.
- Other duties as assigned
Systems & Technology
- Utilize construction management and document control systems to maintain project information and records.
- Support contract routing and electronic document execution through DocuSign.
- Process and track documentation within Oracle Textura Payment Management.
- Maintain electronic files in accordance with company standards and retention requirements.
What We're Looking ForRequired Qualifications
- Minimum 3 years of experience in commercial construction administration, project administration, real estate development, facilities management, construction accounting support, or a related field.
- Strong understanding of construction documents and project workflows.
- Experience with payment applications, contractor billing packages, or construction controls.
- Experience managing lien waivers, affidavits, releases, and compliance documentation.
- Exceptional attention to detail and organizational skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Outlook, Word, Excel, Teams, and related business software.
- Ability to successfully manage multiple projects and competing deadlines.
- Ability to work independently and take ownership of responsibilities.
Preferred Qualifications
- Experience with construction project management software
- Experience with Oracle Textura Payment Management.
- Experience using DocuSign.
- Experience supporting tenant improvement, commercial construction, or real estate development projects.
- Familiarity with submittals, RFIs, change orders, and project closeout documentation.
Education
- High School Diploma or equivalent required.
- Associate's or Bachelor's Degree in Business Administration, Construction Management, Accounting, Project Management, or a related field preferred.
Why Join Ash Properties?
- Stable, established commercial real estate company with a long-term investment approach.
- Opportunity to work directly with development, construction, operations, and property management professionals.
- Exposure to a diverse portfolio of commercial projects and tenant improvements.
- Collaborative, entrepreneurial environment where your contributions make a meaningful impact.
- Opportunity to grow your career within a respected and expanding organization.
Equal Opportunity Employer
Ash Properties is an Equal Opportunity Employer committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
Physical Requirements:
This position is primarily performed in an office environment and requires the ability to remain seated for extended periods while working at a computer, using standard office equipment, and communicating with internal and external stakeholders. The role may require occasional movement throughout office and project locations, including visits to active construction sites. Employees must be able to review detailed documents and plans, occasionally lift and carry materials weighing up to 20 pounds, and navigate environments that may include varying weather conditions, uneven surfaces, noise, and dust. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.
Limitations & Disclaimer:
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.
All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.
Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.
