Accounting Assistant

We are looking for an Accounting Assistant to join a team in Santa Barbara, California in a Contract to Permanent position. This part-time role supports day-to-day accounting operations by handling financial records, assisting with payment activity, and helping maintain accurate account balances. The ideal candidate is comfortable working with both payables and receivables, has strong attention to detail, and can manage a steady flow of transactional work in a structured environment.

Responsibilities:

• Process vendor invoices, assign accurate coding, and prepare payments in accordance with established timelines.

• Maintain accounts receivable records by posting incoming payments, tracking outstanding balances, and supporting collection efforts.

• Reconcile bank activity and investigate discrepancies to help ensure reliable financial reporting.

• Enter accounting data into QuickBooks and other internal records with a high level of accuracy and consistency.

• Coordinate payment-related tasks such as claim disbursements and wire transfers while following approval procedures.

• Review account information regularly to identify errors, resolve mismatches, and keep ledgers current.

• Assist with routine bookkeeping activities to support month-to-month accounting operations.

• Communicate with internal teams, vendors, and customers regarding billing questions, payment status, and account updates.

• Experience supporting accounting operations with a focus on accounts payable and accounts receivable.
• Working knowledge of bank reconciliations, invoice coding, and basic bookkeeping practices.
• Proficiency in QuickBooks and confidence entering and maintaining financial data.
• Ability to process wire transfers and manage payment transactions with accuracy and discretion.
• Strong data entry skills with close attention to detail and a high level of organization.
• Experience following up on past-due balances and assisting with collections activity.
• Effective communication skills and the ability to work reliably in a fast-paced office setting.