Administrative Assistant

We are looking for an organized Administrative Assistant to support daily office operations in Santa Barbara, California. This Contract position is ideal for someone who enjoys keeping administrative processes running smoothly, providing a welcoming front-office presence, and handling a variety of clerical tasks with accuracy. The role includes communication support, record maintenance, and coordination of routine office activities in a fast-paced environment.

Responsibilities:

• Manage front-desk and general office activities, ensuring visitors and incoming requests are handled professionally.

• Respond to inbound phone calls, direct inquiries appropriately, and relay messages in a timely manner.

• Perform data entry tasks with a high level of accuracy while maintaining organized records and documentation.

• Provide day-to-day administrative support such as scheduling, filing, and preparing routine correspondence.

• Assist with receptionist-related duties, including greeting guests and supporting overall office coverage.

• Maintain administrative files and office information so materials remain current, accessible, and well organized.

• At least 1 year of experience in an administrative, office support, or receptionist role.
• Ability to handle inbound calls courteously and communicate clearly with internal and external contacts.
• Experience performing administrative support tasks in an office setting with strong attention to detail.
• Strong data entry skills with close attention to detail and accuracy.
• Comfortable managing multiple priorities while staying organized throughout the workday.
• Proficiency with standard office tools and general clerical processes.