Executive Assistant

Alert Rescue LLC is seeking an Executive Assistant to provide high-level administrative support and help ensure smooth, efficient operations across the organization.

The Executive Assistant will serve as a trusted partner to senior leadership by managing complex schedules, coordinating priorities, and supporting day-to-day administrative needs with discretion and professionalism. This role requires strong communication skills, exceptional organization, and the ability to handle sensitive information while maintaining a calm, proactive approach.

In a hybrid work environment based in Irving, TX, the Executive Assistant will contribute to leadership effectiveness by anticipating needs, coordinating across teams, and ensuring critical follow-through on time-sensitive matters.

• Manage executive calendars, appointments, and travel-related coordination to ensure efficient scheduling and timely execution.

• Prioritize incoming requests, determine urgency, and route items appropriately to support leadership priorities.

• Draft, edit, and prepare professional correspondence, documents, and materials on behalf of executives.

• Coordinate meetings, agendas, and logistics, ensuring participants have the right information ahead of time.

• Maintain organized records and support operational follow-through on action items, updates, and follow-ups.

• Demonstrated experience supporting senior leaders in a high-volume administrative or executive support role.

• Strong proficiency in managing calendars, prioritizing tasks, and handling competing deadlines.

• Excellent written and verbal communication skills with strong attention to detail.

• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

• Professional demeanor and the ability to work effectively in a fast-paced environment.

• Experience supporting leadership in a dynamic, growing organization.

• Strong familiarity with office workflows and administrative best practices.

• Proven ability to take initiative, solve problems, and anticipate needs with minimal supervision.

• Experience coordinating cross-functional projects or schedules across multiple stakeholders.

Annual salary: $120,000 - $160,000