Primary Duties:
- Drive transaction coordination across acquisition and leasing efforts, managing timelines and milestones from deal sourcing through closing
- Collaborate cross-functionally with internal teams, including Accounting, Legal, Property Management, and Construction, to ensure smooth deal execution
- Coordinate onboarding of new tenants, including document collection, internal communication, and setup across systems
- Review and summarize leases, including key economic and legal terms, for internal use
- Assist in the preparation of LOIs, proposals, presentations, and client-facing materials
- Organize and maintain deal documentation, including lease files, acquisition folders, and property records
- Support weekly internal deal meetings by updating reports and tracking deal status
- Research market comps, tenant profiles, ownership records, and municipal data
- Interface with brokers, tenants, and vendors during active transactions to facilitate communication and deliverables
- Identify opportunities to improve team workflows and aid in developing operational procedures
Secondary Duties:
- Attend and contribute to property tours and broker events as needed
- Assist in the coordination of leasing signage, property photography, and marketing collateral as applicable
- Support special projects and ad hoc initiatives
Requirements:
- Bachelor’s degree in real estate, business, finance, or a related field; or equivalent combination of education and experience
- 1 – 3 years of experience in commercial real estate, leasing, or transactions; prior exposure to tenant coordination or lease administration is a plus
- Highly organized, detail-oriented, and able to manage multiple active deals with shifting priorities
- Excellent communication skills, with the ability to interface professionally across departments and with external stakeholders
- Proficient in Microsoft Office (Excel, Outlook, Word, PowerPoint); familiarity with CoStar, LoopNet, or similar platforms is a plus
- Comfortable working independently while supporting a high-performing, fast-paced team
- Problem-solving mindset and willingness to jump in wherever needed to support deal flow
Benefits:
- Paid training, holidays, and vacations
- Company perks, like breakfast and lunch provided, as well as fitness accommodations
- Company-sponsored 401(k)
- Medical, dental, and life insurance
Schedule:
All salary estimates are provided by ZipRecruiter, not Phoenix. Phoenix is committed to offering a competitive salary based on experience.
