Administrative Assistant

Job Title: Administrative Assistant

Location: Houston, TX

Pay: $25 - $26 / Hour

Hours: 8:00-5:00-In office

Benefits: Medical and 401k (k)

Job Duties:

·Provide support to shop personnel in completing assembly, disassembly, and shipping documentation within system.

·Manage the paperwork related to tool and inventory logistics, including the creation of Purchase Orders for necessary shop supplies or services.

·Track and maintain key performance indicators for the paperwork process.

·Collaborate with lead technicians and the district shop manager to address backlogged tasks.

·Coordinate with vendors for timely delivery and payment.

·Record and finalize job cycle costs accurately.

·Ensure the comprehensive and timely completion of all paperwork phases by the relevant parties.

·Prepare and edit correspondence, reports, and presentations.

·Handle phone calls, emails, and other communications, ensuring timely responses.

·Organize and maintain filing systems, both electronic and physical.

·Assist in preparing meeting agendas and taking minutes during meetings.

·Assist with onboarding and orientation for new hires, preparing materials and training.

·Support recruitment by posting job openings, screening resumes, and coordinating interviews.

·Help manage employee leave requests and track attendance.

REQUIREMENTS:

·High school diploma or equivalent; Associate’s or bachelor's.

·2+ years of admin experience, with a background in HR or a related field highly desirable.

·Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and other office software.)

·Ability to work independently and as part of a team in a fast-paced environment.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.