Administrative Assistant

Job Title: Entry Level Administrative Assistant

Location: Somerville, NJ

Salary: $22- $24 an hour

A highly reputable company is looking for an Entry Level Administrative Assistant to join their team! This role includes a large range of duties including but not limited to assisting clients with submitting cases for various products, maintaining client contact, and updating them on existing cases. You will be responsible for data entry using proprietary software, assisting staff in processing assignments, and handling phone calls and shipments as needed. Additionally, you will utilize Microsoft Office applications for documentation, communicate with external parties, and assist in scheduling professional appointments.

Responsibilities

• Assist clients with identifying and submitting cases for various products.
• Maintain contact with designated client list and provide updates on existing cases.
• Enter all data fields in the proprietary software system, known as CIS.
• Assist staff in processing and expediting assignments through various stages of completion.
• Answer phone calls as needed.
• Ship and receive packages, mail, etc., as needed.
• Utilize various Microsoft Office applications to update and document cases.
• Communicate with various outside parties and remote employees via telephone and Outlook email system.
• Assist in scheduling professional appointments with outside parties including physicians, attorneys, and other professionals.
• Scan, classify, and assign documents to appropriate folders within case files.
• Prepare and assemble medical files for review by office or remote professionals.
• Assist with other administrative duties as required.
• Handle a maximum case load of 250.

Essential Skills

• Bachelor's degree required
• Organizational skills.
• Time management skills.
• Customer service experience.
• Proficiency in data entry and ability to handle 30 fields per day.
• Excel proficiency.

Benefits:

• Great benefits package
• Work life balance
• Stability and clear opportunities for growth into other areas of the dealership over time.

***INTERVIEWS

HAPPENING THIS WEEK***

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume along with your availability for a 10-minute phone call to dyseidenberg@astoncarter.com

Work Environment

This position is based in a smaller corporate work environment that offers a professional yet close-knit office setting. You will work with a proprietary case management system (CIS) alongside standard corporate technologies such as Microsoft Office, Excel, and Outlook. The role involves frequent interaction with clients, external professionals, and remote employees via phone and email, as well as handling physical mail and packages. The organization emphasizes stability, with very low turnover, and offers opportunities for growth, including the potential to move into a permanent and eventually managerial role.

This is a Contract to Hire position based out of Somerville, NJ.

The pay range for this position is $22.60 - $24.04/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Somerville,NJ.

This position is anticipated to close on Sep 28, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.