Position: Sr. Administrative Assistant
Location: Houston, TX (Onsite)
Employment Type: Direct Hire
Hours: M-F 8-5pm
Pay: $70,000.00-$80,000.00 / Annually DOE
Benefits: This position is eligible for medical, dental, vision, and 401(k).
Main responsibilities:
- Office operations: Keep the kitchen, meeting rooms, shared spaces, and supplies organized and stocked; coordinate lunches, catering, and other workplace needs.
- Vendors and facilities: Manage relationships with maintenance providers, building management, and other service partners.
- Travel: Book domestic and international trips and help employees with visa and travel documentation.
- Events and meetings: Coordinate internal meetings, employee events, special projects, and external conferences.
- Support: Provide administrative help to executives and employees, handle invoices, expenses, and purchase records, and support onboarding (workplace setup, office access).
- Leadership and improvement: Help prioritize the local team's work, cover during absences or busy periods, and look for ways to streamline processes.
- Ownership: Follow assignments through to completion with limited oversight.
Requirements:
- 5+ years in an administrative, executive assistant, office administration, or workplace operations role
- Strong organization, time management, and ability to juggle priorities in a fast-paced setting
- Initiative, sound judgment, discretion with confidential matters, and attention to detail
- Strong communication skills for working with executives, employees, and vendors
- Problem-solving ability, including knowing when to escalate
- Proficiency in Microsoft Office
Preferred or a plus:
- Experience as a lead administrative resource (supervisory experience is a bonus)
- Experience with Navan or similar travel and expense platforms
- Experience supporting a global or multinational organization
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
