Location: Spring, TX
Schedule: Fully onsite, Monday–Friday, 7:00 a.m.–4:00 p.m.
Job Type: Contract-to-hire
Position Summary
This role reports to the Controller and works closely with project managers, field supervisors, and ownership. It is a great fit for someone who enjoys variety, takes pride in accuracy, and can support both Accounting and Human Resources across multiple entities.
Key Responsibilities
Accounts Payable
- Manage the invoice inbox and respond to vendor inquiries
- Review and enter vendor bills into QuickBooks Online
- Support purchase order entry and processing
- Match bills to purchase orders, delivery tickets, and projects
- Monitor open purchase orders and flag aging items
- Code expenses to the correct cost codes, classes, and projects
- Route bills for approval and follow up on discrepancies
- Prepare weekly check runs and ACH payments
- Track lien waivers, W-9s, and certificates of insurance
- Reconcile vendor statements and resolve billing issues
- Process and reconcile company credit card and fuel card expenses
- Maintain vendor records, payment terms, and remittance details
- Track vehicle and equipment records, renewals, and related documentation
- Prepare year-end 1099s
- Assist with month-end close, AP aging, and project cost reporting
Human Resources
- Coordinate onboarding, including offer letters, new-hire paperwork, I-9s, and orientation scheduling
- Maintain confidential personnel files and employee records
- Support seasonal hiring and rehiring, including job postings and applicant scheduling
- Manage employee time tracking in QuickBooks Time, including timesheet review and corrections
- Assist with payroll processing and certified payroll compliance
- Help track benefits enrollment and changes
- Track workers’ compensation reporting and claims
- Maintain safety training records, OSHA logs, driver records, and certifications
- Help ensure compliance with labor law postings and employment regulations
- Track employee equipment, fleet assignments, and related renewals
- Assist with offboarding, including exit paperwork and final pay
General Office
- Cross-train in accounts receivable to provide backup support as needed
- Support the office team with filing, record retention, phones, and administrative tasks
- Assist with special projects as assigned
Qualifications
Required
- 1+ years of hands-on QuickBooks Online experience, including customized reports
- 1+ years of accounts payable or full-cycle bookkeeping experience
- 1+ year of HR administration or payroll experience
- Proficiency in Microsoft Excel, Outlook, and Adobe Pro
- Intermediate to advanced Excel skills preferred
- Strong attention to detail, organization, and follow-through
- Ability to handle confidential information with discretion
- Clear and professional communication skills
Preferred
- Experience in construction is preferred
- Familiarity with lien waivers, retainage, certificates of insurance, and subcontractor compliance
- Bilingual in English and Spanish
- Associate’s or bachelor’s degree in accounting, business, human resources, or equivalent experience
