Job Description
We are looking for a detail-oriented Receptionist to support daily front-desk and administrative operations. This long-term contract opportunity is ideal for someone who enjoys creating a welcoming environment, staying organized, and handling a variety of office support tasks with accuracy and discretion. The person in this role will serve as a key point of contact for visitors, deliveries, and general office coordination, while helping keep administrative processes running smoothly. There may also be potential for longer-term employment based on performance and business needs.
Responsibilities:
• Welcome guests promptly, guide them to the appropriate destination, and ensure a positive first impression for everyone entering the office.
• Manage incoming and outgoing courier deliveries, including receiving packages, preparing shipments, and coordinating distribution as needed.
• Maintain accurate visitor and call records, issue security badges or passes, and support front-desk procedures in accordance with site protocols.
• Coordinate meeting room usage by organizing boardroom schedules and helping confirm equipment is available and ready for use.
• Perform general clerical support such as document preparation, typing, filing, photocopying, and assembling printed materials.
• Assist with office mailings and administrative projects by preparing packets, binding documents, and organizing materials for distribution.
• Respond to routine information requests with courtesy while directing more complex matters to the appropriate team members.
• Support day-to-day office operations by handling additional administrative tasks as assigned to meet business needs.• High school diploma or equivalent is required.
• 0-2 years of experience in a receptionist, administrative, customer service, or clerical support role.
• Strong verbal and written communication skills with the ability to interact professionally with visitors and staff.
• Ability to manage multiple tasks efficiently, stay organized, and work independently with limited supervision.
• Demonstrated discretion when handling sensitive or confidential information.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Solid interpersonal skills and a customer-focused approach to front-desk support.
