Administrative Assistant

Nesbitt Construction seeks a qualified administrative support professional to coordinate its daily office operations. The successful candidate must have strong computer skills and be proficient in Microsoft Office 365, especially the Word, Excel, and Outlook platforms. Attendance, punctuality, and the ability to prioritize competing tasks to meet deadlines is crucial. While prior experience in a construction office environment would be helpful, training is available for the right candidate. Pre-employment skills testing is required.

General Office Duties

· Answer phones, direct calls, welcome visitors

· Perform data entry, filing, and general clerical duties

· Open, sort, and distribute mail

· Coordinate with outside IT support to resolve any computer issues that arise

· Update computer software programs as needed

· Inventory and order office, breakroom, and maintenance supplies

· Maintain integrity of retention of digital and paper records

· Help organize team building events and other company wide meetings

· Maintain database of OSHA cards, employee certifications, and training records; OSHA annual report

· Assist with sourcing, ordering and distributing uniforms and promotional items

Administrative Assistant to CEO and Director of Operations

· Assist with special projects as directed

· Assist with marketing, website, etc

· Track and coordinate scheduling of annual employee reviews

· Assist in organizing team building events

· Maintain fleet management and employee certification/training databases

· Assist Director of Operations with OSHA logs and annual reporting

· Assist with sourcing, ordering, and distributing uniforms and promotional items

Assist the Accountant

· Make bank deposits prepared by Accountant

· Enter AP invoices and credit card receipts coded by Accountant when backlog occurs

· Process checks and lien waivers prepared by Accountant, file paid invoices

· Enter Certificates of Insurance and W-9s in Sage 100

Human Resources

· Post job listings, prescreen applicants, and coordinate scheduling of interviews for CEO and DOO

· Arrange for drug testing and background checks on potential employees

· Set up electronic devices and applicable software for new hire.

· Onboard new hires, enroll in benefits programs

· Track and recognize employee birthdays

· Maintain employee vacation calendar

General Contractor in Construction-primarily commercial and light industrial projects. Nesbitt Construction Inc has been in business in the Springfield, MO area for 49 years, providing long-term stable employment opportunities. We value communication, collaboration, accountability, and excellence. We are looking for a valued team member who brings those values to work every day.