Job Description
We are looking for an organized Administrative Assistant to support daily office operations for a healthcare organization in Hayward, California. This Long-term Contract position is ideal for someone who communicates clearly, manages multiple administrative tasks efficiently, and is comfortable serving as a reliable point of contact in an office setting. The role will focus on coordinating front-office activities, handling documentation, and maintaining accurate records while contributing to a smooth and responsive workplace.
Responsibilities:
• Manage incoming phone calls, direct inquiries appropriately, and provide courteous assistance to patients, staff, and visitors.
• Perform a range of office support duties, including preparing paperwork, organizing files, and maintaining administrative records.
• Enter information into internal databases and documents with a high level of accuracy and attention to detail.
• Welcome and assist visitors while helping maintain an orderly and well-organized reception area.
• Process routine documents and ensure completed materials are filed, tracked, and distributed correctly.
• Support day-to-day office coordination by scheduling, responding to general requests, and following established administrative procedures.• At least 2 years of experience in an administrative support, office assistant, or receptionist role.
• Strong verbal and written communication skills with the ability to interact professionally with a variety of individuals.
• Experience handling inbound calls and managing front-desk or general office responsibilities.
• Proficiency in data entry and document processing with consistent accuracy.
• Comfortable working in an on-site office environment and balancing multiple priorities.
• Ability to stay organized, dependable, and detail-oriented in a fast-paced healthcare setting.
