Corporate Operations Specialist: Freeport, Illinois
We areseeking a highly organized and detail-oriented professional to joinour Hughes Recruiting and Consultingteam. We're recruiting aCorporate Operations Specialistto work full-time on 1st shift. As a Corporate Operations Specialist, you will provide cross-functional administrative and operational support to the Sales, Marketing, andCorporateteams to ensure efficient business operations and consistent client, candidate, and employee engagement. This role requires exceptional communication, organization, and problem-solving skills with the ability to manage multiple priorities in a fast-paced environment while maintaining a high level of professionalism and attention to detail.
Responsibilities of the Corporate Operations Specialist:
Sales Support
- Conduct client quoting research, including legal business name verification, OSHA research, and workers' compensation code identification.
- Prepare new digital agreements and client documentation for signature.
- Ensure timely initiation of client agreements upon request.
- Proof and audit sales process compliance using established procedures and checklists.
- Compile and distribute weekly sales opportunity tracking reports.
- Assist leadership in monitoring client activity and prospect engagement.
- Support sales representatives with client research, lead generation, and contact identification.
- Research and pursue opportunities to add the organization to preferred vendor lists and corporate supplier programs.
- Assemble and distribute sales collateral, promotional items, and client appreciation materials.
- Coordinate client nurture initiatives, recognition programs, and account management activities.
- Prepare pipeline communications and administrative reports for the sales team.
Marketing Support
- Assist with internal communications regarding new hires, promotions, employee milestones, client achievements, and community involvement.
- Coordinate with vendors for printed materials, branded merchandise, and promotional products.
- Monitor and maintain inventory of all marketing and promotional materials.
- Manage and maintain job postings across approved platforms.
- Supportrecruiting events, career fairs, and community outreach activities.
- Support branch offices with recruiting and marketing materials.
- Assist with email contact list management.
- Coordinate follow-up activities between sales and marketing teams.
- Coordinate client appreciation initiatives, gifts, recognition programs, and relationship-building activities.
- Prepare and distributesalescollateral and client-facing materials.
- Maintain client, prospect, and recruiting databases to support ongoing communication efforts.
Corporate Leadership Support
- Support executive leadership with special projects and delegated responsibilities.
- Coordinate administrative and operational tasks that improve organizational efficiency.
- Assist the CEO with facilities, including branch projects such as purging, renovations, and location updates.
Corporate Operations Specialist Requirements and Qualifications:
- Excellent verbal and written communication skills.
- Strong interpersonal skills with the ability to work independently and collaboratively.
- Exceptional organization, project coordination, and time management abilities.
- Strong attention to detail and commitment to accuracy.
- Proficiency with Microsoft Office applications, customer relationship management systems, and database management.
- Ability to manage multiple projects and priorities simultaneously.
- Demonstrated professionalism, integrity, and discretion when handling confidential information.
- Strong analytical and problem-solving skills.
- Ability to adapt to changing priorities in a fast-paced environment.
- Positive attitude with a strong customer service and team-oriented mindset.
- Self-motivatedindividualwith a track record of meeting goals and completing projects.
- Associate's orBachelor's degree in Business, Marketing, Communications, Administration, or related field preferred.
- Previous experience in administrative support, operations, marketing coordination, sales support, project coordination, or related roles preferred.
Pay for Corporate Operations Specialist:$50,000-$55,000
Corporate Operations Specialist Benefits:
- Health insurance
- Paid time off
- 401(k) with company match
- Paid holidays
- Direct deposit
- Professional development opportunities
- Collaborative and team-oriented work environment
Type:1st Shift, Full-Time
Location:Hughes Corp Office - Freeport, IL
Schedule:Monday - Friday, 8:00 AM - 5:00 PM
Hughes Recruiting and Consulting is a top-rated staffing, recruiting, and HR expert in the region. We are headquartered in Freeport, IL and have 11 locations across Illinois, Wisconsin, and Minnesota. Walk in our doors and you'll find friendly, professional staff who dig deep, get results, and most importantly have fun. Visit us online at www.hughesrecruiting.com. We'll be in touch soon!
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